We are seeking an immediately available and proactive Administration Coordinator to support day-to-day operations and help drive efficiency across the business. Based in Essendon, this role is ideal for candidates located in Melbourne’s north-west pocket, offering convenience and accessibility.
You’ll play a key role in ensuring the smooth running of the office while supporting leadership and collaborating across multiple business functions.
Key Responsibilities:
- Coordinate office operations including supplies, uniforms, and general stock control
- Manage incoming and outgoing mail, couriers, and deliveries
- Provide reception support and oversee shared inbox communications
- Assist with meeting coordination including room setup, catering, and documentation
- Support event planning, team functions, and internal initiatives
- Arrange travel bookings, accommodation, and logistics for staff
- Contribute to internal communications and company updates
- Provide administrative support across HR, finance, and procurement functions as required
- Previous experience in administration, office coordination, or a similar support role
- Strong communication skills with a collaborative, service-oriented approach
- Excellent organisational skills with high attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience in fast-paced or operational environments is advantageous
- Immediate start opportunity
- Convenient Essendon location within Melbourne’s north-west pocket
- Free onsite parking
- Supportive, down-to-earth team culture
- Exposure to a variety of business functions and senior stakeholders
- A diverse, hands-on role where no two days are the same
- Regular team and social events
This opportunity is with a well-established organisation known for its collaborative culture and strong operational focus. Located in Melbourne’s north-west pocket, the business offers a stable and accessible workplace where your contributions are valued and make a genuine impact.
