We’re seeking a proactive and highly organised Administration Assistant to join a busy and professional accounting firm. This role is central to the smooth running of the office, supporting both the administrative function and the accounting team. You’ll act as a key point of coordination between clients and internal staff, ensuring documentation, communication, and processes are handled efficiently, accurately, and in line with professional standards.
This position is ideal for someone who enjoys a structured, detail-oriented environment and is looking to build a long-term career within accounting or professional services.
Key Responsibilities:
- Provide day-to-day administrative support to accountants and office staff
- Manage emails, client correspondence, and professional documentation
- Assist with client onboarding, file setup, and compliance documentation
- Maintain accurate client records and filing systems (digital and physical)
- Prepare reports, spreadsheets, and business documentation with a high level of accuracy
- Liaise with clients, internal staff, and external stakeholders in a professional manner
- Support invoicing, billing, and general accounts administration
- Assist with scheduling meetings, lodgement deadlines, and key deliverables
- General office administration and ad hoc support
- 1–3 years’ experience in administration (experience within accounting or professional services highly regarded)
- Strong organisational skills with exceptional attention to detail and accuracy
- Excellent written and verbal communication skills with a client-focused approach
- Ability to manage multiple tasks, prioritise effectively, and meet deadlines
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with accounting software such as Xero, MYOB, or QuickBooks is highly regarded
- Professional, reliable, and proactive mindset
- Positive attitude with a genuine interest in developing within the finance/accounting industry
This is an excellent opportunity to join a well-established accounting firm known for its professionalism, strong client relationships, and supportive team environment. Offering long-term stability and structured career development, this role provides valuable exposure to core accounting processes and client service operations. This position is ideal for someone looking to grow their career within the finance and accounting industry over time.
