We are partnering with a highly regarded global investment firm to recruit an Admin & Team Assistant to support a Managing Director and close-knit Sydney-based investment team.

This is a rare opportunity to join a prestigious global organisation in a role that combines executive support, team coordination and office administration.

Working alongside an Executive Assistant, you will play a key role in ensuring the smooth day-to-day operation of a lean, high-performing team.

This position will suit a proactive and highly organised Team Assistant, Executive Assistant or Administrator who enjoys working in a fast-paced environment, takes initiative and is always thinking one step ahead.

Key Responsibilities

• Provide proactive administrative support to the MD and broader team
• Coordinate calendars, meetings and scheduling across multiple time zones
• Organise meeting logistics including rooms, dial-ins, catering and materials
• Track scheduling conflicts and proactively suggest solutions
• Anticipate potential issues and take ownership of resolving administrative, scheduling and basic technology-related challenges before they impact the team.
• Assist with follow-ups, workflow coordination and deadline management
• Book domestic and international travel, including itineraries, transfers and visa coordination
• Maintain filing systems and ensure documentation is accurate and easily accessible
• Support office administration including supplies, facilities coordination and vendor liaison
• Assist with ad hoc tasks and team support as required

About You

• 3–5 years’ administrative support experience, ideally within financial services or another fast-paced corporate environment
• Confident managing diaries, travel and multiple competing priorities
• Highly organised with excellent attention to detail
• Proactive, resourceful and comfortable working independently
• Professional and confident communicating with senior stakeholders
• Strong interpersonal skills and a collaborative approach
• Comfortable working within a small team where flexibility and initiative are highly valued

  What’s on Offer

• Join a globally recognised investment firm
• Support a Managing Director and experienced investment professionals
• High exposure role within a lean, high-performing team
• Daily lunch provided
• Sydney CBD offices
• 9-month fixed-term contract
• $134K Package
• Immediate start available

Next Steps 

If you are a proactive administrator looking for your next opportunity in a professional, team-focused environment, we would love to hear from you.