Executive Assistant

Job title : Executive Assistant
Location : Melbourne, Melbourne, Victoria
Salary : $75,000-$90,000 +super
Contact name : Bridgette Meaden
Contact email : bmeaden@sharpandcarter.com.au
Job reference : 1112904
 About the role:

Supporting the Managing Director, working in a tight-knit Head Office team, you will play a pivotal role in the success of the business. Working alongside the team to ensure key clients are given the highest level of customer service from the very start of their project, until the competition date. A large component of your role will be to work alongside business leaders so that there is a high level of visibility of matters that are occurring at any given time.

The successful candidate will have the ability to make this role their own and have a real impact on a business that is going through a really exciting period of growth.
  
Responsibilities:
 
In this position, you will be responsible for a number of diverse key duties including:
  • Extensive diary and email management
  • Expense reconciliation
  • Prioritizing and ensuring that reports, business papers, and correspondence are dealt with efficiently and promptly (formatting, binding, dispatch, proofreading)
  • Diary management 
  • Organizing travel and other related arrangements (flights, transfers hotel bookings) 
  • Filing, preparation, collation, and distribution of supportive documentation, notes, and correspondence
  • Screening telephone calls
  • Credit card reconciliations
  • Office management (stationary, vendor management, facilities, on-boarding new starters)
  • Setup for meetings including any required catering
  • Assisting with letters and presentations
  • Providing administrative support to the Marketing and HR business functions
  • Ad-hoc tasks as required  
  
Skills and experience:
  • At least three years experience as a Personal or Executive Assistant 
  • Technically proficient with the Microsoft Office Suite 
  • Ability to prioritize and stay one step ahead
  • Strong communication skills both written and verbal
  • Overall great team player
  • The high degree of attention to detail
  • Excellent planning and organization skills while being extremely flexible
  • Advanced Microsoft knowledge
  • Excellent time management skills
  
About the client:
  
Located in the inner suburbs, our client works within the property development space. Having experienced organic growth over the past 10 years, this business is known for partnering with its clients. As the business continues to prosper as a market leader, the Managing Director has identified the need for someone with extensive Personal and Executive Assistant experience to come in and be a key contributor to the success of their business. 

To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458
bmeaden@sharpandcarter.com.au