Our client is seeking an experienced and motivated Executive Assistant to support the Executive General Manager of a well established Services Provider. The ideal person will have an ability to forward plan and be able to solve problems with ease.
Responsibilities
This role will require an Executive Assistant that has previously provided high level administration support to Senior Managers and Executives. The responsibilities of this role will include but not be limited to;
- Extensive diary, email and travel management
- Preparation of board reports, distributing meeting minutes and following up action items
- Writing and formatting highly confidential documents
- Managing credit cards and expenses
- Establish and maintain effective filing and database systems for records management of email, records, papers, telephone and distribution lists; develop effective tracking systems for recording, processing and follow up on ongoing requests, communications, programs and projects
- Provide back-up administrative support to other members of the Senior Management team where other staff are on leave
- Ad- hoc comms support as required
- Events and marketing assistance
Skills and experience:
Having worked as an Executive Assistant for at least five (5) years you bring experience in:
• Experience in executive level email and appointment scheduling
• Ability to prioritize and stay one step ahead
• Strong communication skills both written and verbal
• Ability to build exceptional rapport with clients
• Overall great team player
• High degree of attention to detail
• Excellent planning and organisation skills while being extremely flexible
• Intermediate - Advanced Microsoft knowledge
• Excellent time management skills
• Highly organised and able to prioritize tasks effectively
About the client
Our client is a leading Services Provider within the Healthcare Industry. Conveniently located in Melbourne's City Fringe. they are now seeking an Executive Assistant to join their business on a permanent basis.
To apply please follow the link below or for a confidential discussion please reach out to Zoe Raphael - zraphael@sharpandcarter.com.au and Elise Dawson - edawson@sharpandcarter.com.au
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