An exciting opportunity exists for a highly organised and proactive Executive Assistant & Office Manager to support the Founder and Managing Director of a well-established and growing premium hospitality and lifestyle group.

This is a varied and rewarding role suited to a professional who enjoys working closely with senior leadership, thrives in a fast-paced environment, and takes pride in creating structure, efficiency and exceptional workplace experiences.

As a trusted business partner to the Managing Director, you will play a pivotal role in ensuring the smooth operation of both executive and office functions while contributing to special projects and key business initiatives.

About the Role

Reporting directly to the Founder & Managing Director, your responsibilities will include:

Executive Support

• Complex diary and schedule management
• Coordinating meetings, preparing agendas, taking minutes and following up action items
• Preparing presentations, reports, correspondence and business communications
• Managing stakeholder, consultant and supplier relationships
• Coordinating business travel and accommodation arrangements
• Supporting the delivery of strategic projects and initiatives
• Monitoring and managing designated email inboxes
• Assisting with occasional personal and administrative tasks

Office Management

• Ensuring the office environment reflects the professionalism and quality of the business
• Coordinating office maintenance, repairs and property-related matters
• Liaising with service providers and technology partners to ensure seamless office operations
• Managing office supplies, stationery and kitchen provisions
• Coordinating catering and meeting room requirements
• Organising staff celebrations, gifts and team events
• Maintaining a welcoming and professional environment for visitors and stakeholders

About You

To be successful in this role, you will bring:

• Previous experience in an Executive Assistant, Personal Assistant, Office Manager or similar senior support role
• Outstanding written and verbal communication skills
• Exceptional organisational and time management abilities
• A proactive, solutions-focused approach with strong attention to detail
• The ability to anticipate needs and manage multiple priorities simultaneously
• High levels of discretion, professionalism and confidentiality
• Strong relationship-building skills and the confidence to work with senior stakeholders
• A warm, positive and collaborative approach
• Advanced proficiency in Microsoft Office Suite
• Experience with Xero will be highly regarded

What's on Offer

• Flexible part-time arrangement (2 days per week)
• Opportunity to work closely with an experienced Founder and leadership team
• Diverse role combining executive support and office management
• Exposure to a dynamic, growing and highly regarded hospitality and lifestyle business
• Supportive and collaborative team culture
• Melbourne office location with occasional travel as required

If you are a polished, resourceful and highly organised professional looking for a flexible opportunity where you can make a genuine impact, we would love to hear from you.