Global Renewable Energy & Infrastructure Organisation
$70,000 + Super
A fantastic opportunity has become available for a proactive and organised Office Assistant to join a high‑performing team within a leading global organisation in the renewable energy and infrastructure sector. This is a position offering long‑term stability, professional development and the chance to support a growing onsite team within a dynamic, multinational environment.
If you enjoy being the person who keeps the office running smoothly, takes pride in creating a polished and welcoming environment, and thrives in a varied support role, this could be the perfect next step in your career.
About the Role
You’ll be the key driver of smooth daily operations in the Melbourne office, supporting staff, senior leaders and visitors while maintaining a highly organised and professional environment.
Key responsibilities include:
- General Administrative Support - Assist with filing, copying, data entry, document management and ad‑hoc administrative tasks
- Facilities & Maintenance Coordination - Maintain meeting rooms, pantry and shared spaces; support safety checks; coordinate with vendors and service providers
- Guest & Event Coordination - Manage visitor procedures, liaise with building security, prepare meeting rooms and support internal events, meetings and training sessions
- Senior Management Support - Provide administrative assistance to senior leaders, including support with policy implementation and tracking
- Onboarding & Offboarding - Assist with documentation, coordination and internal arrangements for new starters and departing employees
- Office Relocation Support - Contribute to documentation, vendor coordination and internal logistics during office moves
You’re someone who brings energy, professionalism and a strong service mindset to everything you do. You enjoy supporting others, staying organised and keeping the office environment running at its best.
You will bring:
- Minimum 2 years’ experience in an administrative or office support role, ideally within a multinational environment
- Strong understanding of office management systems and procedures
- Advanced MS Office skills (Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Strong time‑management abilities and confidence managing competing priorities
- A resilient, service‑oriented approach and strong interpersonal skills
- Ability to work both independently and as a proactive team player
- Join a respected global organisation with a strong international presence
- Work in a professional, high‑performing corporate environment
- Melbourne CBD location with excellent access to transport and amenities
- Supportive, collaborative team culture
- Long‑term stability and genuine career growth opportunities
