An exciting opportunity has become available for a polished and proactive Office Coordinator to join a highly regarded financial services organisation based in the Paris end of Melbourne’s CBD.

This is a fantastic opportunity for an experienced receptionist, office coordinator or administration professional who thrives in a corporate environment and enjoys being the central point of contact across a business. You will play a key role in ensuring the smooth day-to-day operations of the office, providing exceptional client service and supporting a high-performing team.

The Role

As the Office Coordinator, you will be responsible for managing front-of-house operations, coordinating office facilities and providing broad administrative support across the business.

Your responsibilities will include:

• Acting as the first point of contact for clients, visitors and external stakeholders, ensuring a premium client experience.
• Managing reception duties including answering incoming calls, greeting guests and coordinating meeting rooms.
• Maintaining presentation standards across client-facing spaces, meeting rooms and office areas.
• Coordinating catering, room set-up and support for internal meetings, investor lunches and corporate events.
• Liaising with building management, suppliers, service providers and external stakeholders.
• Supporting office operations including facilities management, maintenance requests and office supplies.
• Assisting with onboarding, access requirements and general administration.
• Coordinating travel bookings, mail, couriers and other business support tasks.
• Supporting wider projects and initiatives as required.

About You

You will be a confident, professional and service-focused individual who takes pride in creating an exceptional office experience. You will enjoy being the “go-to” person and have the ability to build strong relationships at all levels.
You will ideally bring:

• Previous experience in reception, office coordination, administration or corporate support.
• Experience within a professional services, financial services or corporate environment highly regarded.
• Excellent communication skills and a professional presentation;
• Strong organisational skills with the ability to manage competing priorities.
• A proactive mindset with strong attention to detail;
• Confidence liaising with senior stakeholders, clients and external providers.
• A positive, energetic attitude and willingness to support wherever needed.

This is an excellent opportunity to join a collaborative and professional environment where you will have ownership of the office experience and be a valued member of the wider team.

If you are looking for your next opportunity within a premium corporate setting, we would love to hear from you.
Please apply via the link.

Bridgette Meaden - 0484 381 458
bmeaden@sharpandcarter.com.au