Our client is a well-established tight-knit team within the construction and landscaping sector, based in Moorabbin. They are seeking a proactive and highly organised Office Manager to join their friendly and professional team.
This is a varied, hands-on role supporting the business owner and wider team across administration, operations, and coordination functions. Reporting directly to the business owner, this position is ideal for someone who thrives in a fast-paced small to medium business environment and enjoys being across all aspects of business operations.
Key Responsibilities:
- Act as the Personal Assistant to the business owner, including client, supplier, and internal correspondence
- Manage day-to-day office administration, including phone, email, diary management, and front-of-house duties
- Support tender submissions, including coordination with clients and suppliers and preparation of documentation
- Prepare and issue contracts, variations, and warranty insurance for construction projects
- Maintain and manage client files, project handover packs, and related documentation
- Coordinate HR administration and onboarding processes
- Liaise daily with Construction, Maintenance Managers, and Bookkeeper
- Support OHS compliance activities, including SWMS, JSA preparation, incident reporting, and training coordination
- Organise staff events, toolbox meetings, and internal communications
- Provide general administrative and operational support across the business as required
- Previous experience in an Office Manager, Senior Office Administrator, or similar role within an SME environment
- Experience within construction, trades, or related industries highly regarded
- Strong organisational and time management skills with the ability to manage competing priorities
- Confident communicator with strong written and verbal skills
- High attention to detail and accuracy
- Experience with BuildXact or similar systems advantageous
- Social media or basic marketing experience beneficial
- Ability to work autonomously and take initiative in a fast-moving environment
- Strong stakeholder management skills with a proactive, solutions-focused mindset
Our client is a long-established landscaping and construction business, specialising in high-end residential projects across Melbourne’s South-East.
With a strong pipeline of work and a passionate, close-knit team, the business operates from a modern, purpose-built office and workshop in Moorabbin. They pride themselves on quality workmanship, professionalism, and a supportive team culture.
