Sydney (Alexandria) | 6-month contract | $65-$80 per hour + Super
About the role
We are looking for a Project Coordinator / Executive Support professional to join a retail store integration and technology rollout program.
This role supports the successful delivery of a large-scale IT integration across a multi-site retail network, working closely with Technology, Retail Operations, vendors and field teams to ensure delivery is structured, controlled and on track.
You will support a very busy senior leader and act as a key coordination point across project workstreams, governance, reporting and rollout activities.
If you’ve worked in transformation environments where you are the glue between execs, vendors and delivery teams, this will suit well.
Key responsibilities
- Coordinating day-to-day delivery across multiple retail and technology workstreams
- Supporting a very busy senior leader with scheduling, coordination and administrative support
- Acting as the central coordination and administration hub for the project team
- Maintaining project trackers, plans and documentation to support structured delivery
- Managing risks, issues, dependencies and decision registers
- Supporting site readiness, rollout waves, cutover activities and deployment schedules
- Tracking deliverables across a multi-site retail network, including readiness, implementation and post-go-live support
- Preparing status reports, governance updates, executive summaries and steering committee materials
- Following up actions across internal teams, vendors, field operations and support functions
- Supporting hypercare, issue escalation and post-implementation tracking
You will bring:
- Strong EA / Project Coordinator / PMO background supporting technology or transformation programs
- Experience working in complex, multi-site or distributed environments
- Strong capability in tracking, scheduling, reporting and coordination across multiple stakeholders
- Confident managing risks, issues, dependencies and follow-through on actions
- High attention to detail and ability to manage competing priorities
- Strong communication skills with both technical and non-technical stakeholders
- Experience with tools such as Excel, PowerPoint, Outlook, Teams (Jira / Confluence / Smartsheet advantageous)
