Reporting to a fun and inspiring Executive Assistant, this role manages a busy and professional Front Of House area and is responsible for creating a unique and positive first impression for all visitors to the business. You will be responsible for handling calls and queries, welcoming guests, and varied Administration support to assist a fast-paced team who take a lot of pride in what they do. You will be exposed to all areas of the business and be a people-person who enjoys developing relationships, with the aim to support and help others. This role is exciting and varied, and offers future career progression opportunities. If you are seeking a supportive and social workplace where no two days will be the same, then this could be the role for you!
Responsibilities
As a polished and confident Receptionist/Administrator, you will be the face of the business and will play a pivotal role in its success and interactions with key stakeholders. Key responsibilities include but are not limited to;
- Director of first impressions in creating a welcoming Office area, greeting all guests, managing meeting rooms and board rooms
- Answering and responding to all calls and queries
- Updating and maintaining internal databases and spreadsheets
- Taking bookings and passing on messages
- Ordering all office supplies and stationery
- Preparing all reception documents as well as ad hoc reporting
- Finance administration, processing invoices and purchase orders
- Printing, filing and scanning
Skills / Experience
You will have 2 – 3+ years’ experience in a similar role gained in a Professional/Corporate Environment. Other necessary key skills/experience include;
- Excellent communication skills with diverse stakeholders, both written and verbal
- Previous experience in a Receptionist/Administration role in a corporate environment
- Previous experience in property or construction will be highly regarded but is not essential
- Technically proficient in Microsoft Office and other computer systems
- Autonomous and motivated approach to work with the attitude that no task is too big or too small
- Team-player with a positive and social disposition
A leader within the Property and Construction industry, our client works hand in hand with top Australian businesses and is known in the market to be an employer of choice. With their head office conveniently based in South Melbourne, this is a business that portrays core values of innovation and care and always puts their employees first. Due to career growth for the incumbent, this role has become available for a talented and motivated Receptionist/Administrator who is excited to join a like-minded workplace environment and align their skill set with their future career goals and love for the Administration space.
To apply please follow the link below or for a confidential discussion please phone Samantha Skerry on 0403 928 804.
