Team Assistant

Job title : Team Assistant
Location : Melbourne
Salary : $60,000-$65,000 + super
Contact name : Bridgette Meaden
Contact email : bmeaden@sharpandcarter.com
Job reference : 1099421
Reporting to the Head of Operations, this is a unique role where you will work closely with several key internal departments as well as partner with key clients to ensure they have a seamless experience during development. This is a very diverse role, where no two days will be the same and require an individual who is driven by achieving successful outcomes and is happy to work as part of a team as well as individually.

Key Responsibilities:
The objective of this role is to assist the director and staff within the Operational Leadership Teams, providing secretarial and administrative support with utmost accuracy and attention to detail, displaying appropriate sensitivity at all times. 
  • Effectively maintain systems and records
  • Provide admin support & assistance for the team 
  • Along with other Team assistants, share responsibility for covering for Reception during breaks and when the Receptionist is on leave.
  • Share responsibility for maintaining kitchens and break-out area, including coffee machines.
  • Internal and external event management 
  • Event catering ordering and maintaining inventory.
  • Setting up Friday social catering
  • Ensure meeting rooms after OLT meetings are left clean and tidy for the next meeting.
  • Assist EA’s with report entry and formatting.
  
Previous Experience:

This is a unique role that requires someone who has exceptional and proven relationship management skills as well as:
  • Three years experience in a similar Administration or Team Assistant role
  • The ability to handle complex and difficult client related issues
  • Experience working in a fast-paced and dynamic environment
  • Strong Administrative skills
  • Understanding the importance of quality and efficiency
  • Ability to multitask and complete a number of tasks at once
  • A can-do attitude and a positive mindset
  
About the client:

A true leader within the Construction field, our client is an employer of choice offering a warm and friendly culture, the ability to take ownership of your work, and training and development opportunities that will set you up for success.  They are a multi-faceted business that touches on all areas of the property, including residential, commercial, retail, industrial, and hotels.