Team Assistant

Job title : Team Assistant
Location : Melbourne
Job type : Contract or Temp
Contact name : Zoe Raphael
Contact email :
Job reference : 1186062
About the role
My client is seeking a highly capable Team Assistant to provide support to a highly driven and supportive team. The ideal individual will have excellent attention to detail, and have exceptional planning, organisational, and multi-tasking skills. You will be well presented, articulate in your communication, show sound judgement and discretion, and be used to a demanding environment.
You will also provide quality administrative assistance to the broader finance team, as well as providing focused support to the Senior Manager. You will liaise with key internal and external stakeholders, and answer any queries. Your responsibilities will include, but are not limited to;
  • Diary management, coordinating meetings and schedules for the property team
  • Managing expectations and daily work flow
  • Coordinating & attending team meetings
  • Generating agendas, collating/distributing documents/reports
  • Assisting with the organisation of committee meetings/papers
  • Preparing/formatting documents 
  • Reception relief 
  • Catering support 
  • Managing expectations and daily work flow
  • Events coordination 
  • Managing invoices 
  • Other ad hoc duties
Skills / Experience
  • Experience working in a similar Administration Assistant role is highly advantageous
  • Computer literate to intermediate/advanced level including (MS office suite & internet)
  • Excellent telephone manner, communication skills and customer service
  • Ability to work within a high volume, team environment
  • High degree of attention to detail
  • Discretion in relation to confidential information
  • Good written communication skills
  • Demonstrated ability to take initiative in problem solving and in exercising judgement
  • Ability to build rapport and professional relationships
About the client
Located in Melbourne CBD, our client is a leading Property Developer. They are now seeking a passionate Administrator to join their stable and dynamic team on 12 month Fixed Term Contract basis. The ideal candidate will have administration experience and will be able to provide effective and efficient support the the wider executive team.  
To apply please follow the link below or for a confidential discussion please phone Zoe Raphael on 0401265388