Team Assistant / Office Coordinator
Melbourne CBD | Permanent Full-Time | Professional Services Environment

An exceptional opportunity has become available for a polished and capable Team Assistant / Office Coordinator to join a leading professional services environment in Melbourne’s CBD.

This role sits at the centre of a busy corporate office, supporting senior executives while ensuring smooth day-to-day operations across a professional client-facing workspace.

It is a varied position spanning executive support, office coordination, administration and client hospitality, suited to someone who enjoys working in a structured, service-oriented environment with strong attention to detail and a commitment to delivering quality outcomes.

The Role
Reporting to the Executive Assistant, you will provide support to a team of senior professionals while taking ownership of the presentation and coordination of the office.

Key responsibilities include:

• Coordinating meeting room setup including AV, catering and client readiness
• Meeting and greeting senior clients and external stakeholders
• Maintaining the presentation of boardrooms, kitchen and communal spaces
• Managing office supplies, stock levels, couriers and deliveries
• Supporting diary coordination and meeting scheduling
• Assisting with domestic and occasional international travel arrangements
• Processing expenses and supporting reconciliation processes
• Preparing, formatting and binding confidential documentation
• Assisting with internal and client events
• Supporting invoice processing and general administrative tasks
• Acting as a key liaison for facilities, building management and IT support
• Providing proactive ad hoc support to executives and the broader team

About You
You are a professional, detail-oriented individual who takes pride in creating a seamless experience for both internal stakeholders and external clients.

Ideally, you will bring:

• 2+ years' experience in a corporate, professional services or premium office environment
• Strong communication skills with a polished and confident approach
• Excellent attention to detail and strong organisational skills
• Intermediate Microsoft Office skills (Outlook, Word, Excel and PowerPoint)
• The ability to manage competing priorities in a busy environment
• A proactive, solutions-focused mindset with strong initiative

You are comfortable balancing executive support and office coordination responsibilities, take ownership of your work, and enjoy being a reliable and valued member of the team.

Why This Role
This is a unique opportunity to join a highly regarded corporate environment offering exposure to senior stakeholders and a supportive, collaborative team culture.

You will benefit from:

• Broad exposure across executive support and office operations
• A polished, professional and welcoming team environment
• Career development opportunities and ongoing growth
• A varied role where no two days are the same

If you are a motivated and polished Team Assistant or Office Coordinator looking to further your career within a professional and supportive corporate environment, we would love to hear from you.