An exciting opportunity is available for a motivated and detail-oriented Accounts Co-Ordinator to join a dynamic shared services team based in North Perth.
This role is ideal for an experienced Administrative Officer looking to gain exposure to Accounts Payable in a structured and supportive environment. Reporting to the WA Director and eastern states based Financial Controller, you will play a pivotal role in supporting daily financial operations, office administration, and coordination within a growing private group.
Key Responsibilities:
Administration:
- Management of office suppliers, stationery and staff amenities
- Maintain office presentation and common areas
- Reception duties and professional visitor management
- Coordinate staff functions and internal events
- Respond to ABS surveys
- Assist external IT providers with general queries
- Maintain DLP schedules
- Support social media posts (LinkedIn and other platforms) as directed
- General office coordination and support
Accounts Payable:
- Assist with end-to-end AP invoice processing (receipting, coding, approvals, processing and recharging between entities)
- Prepare and process weekly and monthly supplier payments
- Reconcile supplier statements and resolve discrepancies
- Process and reconcile company credit card transactions
- Process staff reimbursements accurately and on time
- Distribute remittances promptly to suppliers and subcontractors
- Monitor and manage the accounts inbox
- Manage administration of company accounts (tolls, telephones, trade cards, etc.)
- Maintain positive supplier and stakeholder relationships
- Ensure subcontractor and supplier compliance documentation is current and correctly filed
- Monitor compliance with SOPA and relevant regulations
General Accounting:
- Perform daily bank reconciliations
- Investigate and resolve discrepancies in a timely manner
- Assist with monthly debtor and creditor reconciliations
IT Coordination:
- Act as primary internal IT contact for base-level troubleshooting
- Escalate and monitor IT issues with providers
- Participate in group IT steering committee initiatives
- Maintain master computer asset register
- Coordinate laptop set-up and decommissioning
Other Responsibilities:
- Ensure risk management procedures are followed
- Assist with documentation and improvement of business processes
- Collaborate across departments to improve financial efficiency
- Support accurate and timely financial reporting
- Provide ad-hoc support to management and directors as required
About You:
- Strong administrative experience (exposure to Accounts Payable highly regarded)
- High attention to detail and strong organisational skills
- Confident communicator with the ability to build stakeholder relationships
- Comfortable working in a full-time, office-based environment
- Proactive, reliable and eager to develop within a finance function
What's on Offer:
- Permanent opportunity within a stable and growing group
- Exposure to Accounts Payable and broader finance operations
- Supportive leadership and collaborative team environment
- Immediate start available
- $75,000-$80,000 + Super
If you are an administration superstar and looking to begin your accounts career please apply now! For a confidential discussion please contact Paris on 0404 824 000
