Executive Assistant

Job title : Executive Assistant
Location : Victoria
Job type : Permanent or Full Time
Salary : Base plus superannuation
Contact name : Elise Dawson
Contact email : edawson@sharpandcarter.com.au
Job reference : 1487142
 About the role 

This is a fantastic opportunity for an experienced and professional Executive Assistant to support the Senior Leadership Team including the Founder of a prestigious and reputable Consulting firm in a challenging and rewarding role. This is a diverse role requiring the successful candidate to possess a business mindset that allows them to influence outcomes and make independent decisions.
Providing Executive Support and Team Coordination, your role would involve:
  • Manage professional scheduling for the Founder and Director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the team.
  • Manage, coordinate, and arrange travel and travel-related activities, including hotel booking and transportation.
  • Perform administrative and office support, such as typing, taking minutes, presentation creation, report preparation, agendas, communicating to clients on behalf of consultants, expense management and maintenance of filing system and contact database.
  •  Facilitate team communications and collaboration among team members.
  • Always maintain professionalism and strict confidentiality
  • Demonstrate a proactive perceptive approach.
  • Assist in the planning and execution of company events, including meetings, conferences, and regular social gatherings.
  • Coordinate logistical details such as venue selection, catering, invite lists, rsvp and proactive engagement with guests and any problem solving.
  • Maintain office supplies inventory and place orders as needed to ensure adequate stock levels.
  • Coordinate office maintenance, repairs, troubleshooting, liaising with vendors and building management as necessary.
Skills and Experience
  • Significant demonstrated experience as an EA and Team Coordinator is essential.
  • Strong rapport with C-suite or senior executives across corporate, government and not for profit settings
  • Proficiency in Microsoft Office suite (Word, PowerPoint, Outlook, Excel) and other office productivity tools, with aptitude to learn emerging software and systems, including artificial intelligence.
  • Strong communication skills, both verbal and written, with a commitment to fostering inclusivity and respect for diverse perspectives.
  • Excellent organisational and time management skills, with the ability to prioritise tasks often on competing timeframes and meet deadlines.
  • Attention to detail and accuracy in all work activities.
  • Proactive approach to problem-solving and willingness to take initiative.
  • Ability to maintain confidentiality and exercise discretion when handling sensitive information.
  • Ability to work effectively both independently and as part of a team in a fast-paced environment.
  • Team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
  • Commitment to maintain positive social impact.
About the client
We are delighted to be partnering with a values driven, boutique Australian professional services firm to recruit the Executive Assistant to support the Senior Leadership Team including the Founder. Based in Melbourne's CBD, this is a permanent role that requires an individual that will bring a "can do" attitude to a tight-knit and friendly team.
To apply please follow the link below or for a confidential discussion please email edawson@sharpandcarter.com.au or phone Elise Dawson on 0448 353 449.