Executive Assistant to CEO & COO

Job title : Executive Assistant to CEO & COO
Location : Melbourne
Job type : Permanent or Full Time
Contact name : Bridgette Meaden
Contact email : bmeaden@sharpandcarter.com.au
Job reference : 1460039

About the role 

This is a fantastic opportunity for an experienced and professional Executive Assistant to join a well established Property firm based in the Paris end of Melbourne's CBD.

The objective of this role is to effectively support the CEO & COO. Providing a high level of secretarial support with utmost accuracy and attention to detail, displaying unquestionable sensitivity and confidentiality at all times.

Your responsibilities
Working closely with you Executives, your role includes, however is not limited to the below key duties;
  • Coordinate the business affairs of the COO and Group CEO providing high level secretarial support
  • Prepare and produce reports, correspondence and presentations
  • Manage email and diary
  • Plan and co-ordinate meetings and functions, prepare agendas and associated reports and act as minute secretary at meetings
  • Review and process invoices, including reconciliation of the corporate credit card and petty cash
  • Co-ordinate venues, rooms and meal requirements for events, business trips, flight and accommodation bookings
  • Assist with the preparation and submission of Expressions of Interest and Tender documents
  • Prepare / collate monthly Board Packs and Management reports
Skills and experience:
  • Technically proficient with the Microsoft Office Suite 
  • Ability to prioritise and stay one step ahead
  • Strong communication skills both written and verbal
  • Overall great team player
  • High degree of attention to detail
  • Excellent planning and organisation skills while being extremely flexible
  • Advanced Microsoft knowledge
  • Excellent time management skills
  • Highly organised and able to prioritise tasks effectively
About the client

Established in the 1970's our client is one of the largest privately owned organisations in the country. They are a multi-faceted business which touches on all areas of property, including residential, commercial, retail, industrial and hotels. 

To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458