Executive Assistant to CEO & Founder

Job title : Executive Assistant to CEO & Founder
Location : Melbourne
Job type : Permanent or Full Time
Salary : Base plus superannuation
Contact name : Elise Dawson
Contact email : edawson@sharpandcarter.com.au
Job reference : 1517875
About the role 

This is a fantastic opportunity for an experienced and professional Executive Assistant to support the CEO of a thriving and growing beverage company in a challenging and rewarding role. This is a diverse role requiring the successful candidate to possess a business mindset that allows them to influence outcomes and make independent decisions.
Supporting the CEO your role would involve:
  • Manage the CEO’s calendar and travel arrangements
  • Coordinate internal and external meetings for CEO with broader team, including room set up, arrange catering etc as needed
  • Coordinate internal reports or board reports as required
  • Produce & distribute meeting agendas and take minutes
  • Manage, develop and implement systems and processes
  • Project support including new product development & ad hoc event management
  • Financial administration such as reconciling expenses as require
  • Ability to develop and implement business process improvements and efficiencies within your area
  • Support customer related queries as directed by CEO
  • Support the running of efficient and effective meetings, by ensuring meeting preparation is undertaken by team including confirming agenda, required materials etc ahead of time
  • Collate requests for ordering of office and kitchen supplies required by various business teams including stationary, postage supplies, coffee/tea etc.
  • Collect and distribute daily incoming mail as required
  • Liaise with external contacts if required including cleaning staff, printer technicians, building managers, trades etc.
  • Perform ad hoc duties and projects assigned by CEO
Skills and Experience
  • Ability to work independently, proactively and be confident in offering feedback and solutions
  • Ability to take initiative and proactively foresee the needs of the business
  • Ability to multi-task and prioritise workload
  • Great attention to detail, with a solutions focused attitude
  • Exemplary planning and time management skills.
  • Process driven and methodical
  • Experience using Microsoft Office (Excel/Word)
  • Experience with Google Suite
  • Experience supporting a C-Suite Executive is advantageous
  • Team player and all rounder with a positive attitude and willingness to be the ‘go to’ person for the CEO and broader team as required
  • Ability to communicate well and maintain productive relationships within the business, as well as with external stakeholders
  • Great interpersonal skills, ability to exercise discretion when required in managing sensitive information
  • Proactive and positive attitude to managing workload
  • Desire to champion a collaborative and inclusive work culture
  • Can do attitude
  • Desire to lead by example
About the client
We are delighted to be partnering with an innovative, growing and successful beverage company to recruit the Executive Assistant to support the CEO & Founder. Based in Melbourne's northern suburbs, this is a permanent role that requires an individual that will bring a "can do" attitude to a tight-knit and friendly team.
To apply please follow the link below or for a confidential discussion please email edawson@sharpandcarter.com.au or phone Elise Dawson on 0448 353 449.