Are you a highly organised and proactive administrator with experience in public practice accounting? Join our collaborative and client-focused team where your contribution will play a vital role in ensuring smooth operations and exceptional client service.
We’re an established accounting firm seeking a dependable and detail oriented Office Administrator to support our compliance processes, client communications, and administrative systems. If you thrive in a fast-paced environment and enjoy being a go-to resource for both clients and colleagues, we’d love to hear from you.
What You’ll Be Doing
Accounting & Compliance Support
- Assist with ATO lodgements and documentation.
- Prepare and distribute Trust Distribution Minutes to clients for signing.
- Assemble and finalise client document packs and ensure proper collation.
- Coordinate client appointments and communications as a key point of contact.
- Manage ID verification processes and work with Directors on ethical clearance letters and onboarding documentation.
- Scan and upload documents, create client jobs in Xero, and assist with monthly invoicing.
- Maintain clean and accurate data records across systems.
- Send out documents for signing and liaise with offshore support teams.
- Update templates and assist with system housekeeping in collaboration with our Database Administrator.
- Experience: Minimum 2 years in a similar role within a public practice accounting firm.
- Tech-Savvy: Comfortable using accounting software (especially Xero) and document management systems.
- Organised & Reliable: Able to juggle multiple tasks with ease, meet deadlines, and stay on top of details.
- Client-Focused: Professional and friendly communicator with a strong service ethic.
- Process-Oriented: Enjoys improving workflows and finding smarter ways to get things done.
- Discreet & Trustworthy: Handles sensitive financial and client information with the utmost confidentiality.
- Work in a friendly, supportive, and professional environment.
- Gain exposure to a wide variety of administrative and compliance functions.
- Be part of a dynamic team that values precision, efficiency, and collaboration.
- Close to home in the Macedon ranges to promote work life balance.