A dynamic and reputable organisation on Sydney’s North Shore is looking for a highly organised and adaptable Executive Assistant / HR Coordinator to join their team. This hybrid position provides executive-level administrative support to senior leadership, while also overseeing core HR functions and general office operations.

It’s an exciting chance to take ownership of a varied role in a collaborative environment where your input will be valued across multiple areas of the business.

Key Responsibilities Executive & Administrative Support

• Manage complex calendars, travel logistics, meeting coordination, and documentation for senior executives
• Assist with the preparation and distribution of agendas, reports, and minutes for leadership and committee meetings
• Provide ad hoc support to board members and stakeholders as needed

HR Coordination

• Oversee day-to-day HR activities including onboarding, leave tracking, performance reviews, and compliance with internal policies
• Maintain employee records and support ongoing employee development and engagement initiatives
• Contribute to HR improvement projects and help foster a positive workplace culture

Office & Operations Support

• Supervise a small team of admin staff and act as a key contact for reception duties when required
• Manage national and international travel arrangements, coordinating with travel providers
• Liaise with building management and coordinate office maintenance, supplies, and access controls
• Organise staff events, social initiatives, and internal communications

What You’ll Bring

• Demonstrated experience as an Executive Assistant, Personal Assistant, or in a senior admin role
• HR exposure or hands-on experience with generalist HR tasks
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Outstanding communication, time management, and multitasking skills
• Strong attention to detail and a proactive, solutions-focused approach
• Discretion, confidentiality, and a professional demeanour