Executive Assistant

Job title : Executive Assistant
Location : Melbourne
Job type : Permanent or Full Time
Salary : $120,000+super +30% bonus
Contact name : Bridgette Meaden
Contact email : bmeaden@sharpandcarter.com.au
Job reference : 1462955
The Position

An opportunity has become available for an experienced Executive Assistant to support three Executives within an organisation that specialises in infrastructure development and investment across the Asia-Pacific region.

You will provide high level executive support, whilst balancing priorities and ensuring confidentiality is carried out across your duties. Your ability to coordinate duties between Executives, whilst meeting deadlines in a fast-paced and high performing business.

Key Responsibilities

As the successful candidate you will be highly organised and provide an exceptional level of professionalism and support.

Your key responsibilities will include, however are not limited to:
  • Travel bookings, including airfares, accommodation, visas, itineraries.
  • Calendar scheduling and management; managing multiple calendars, creating meetings and interviews, liaising with internal and external members, anticipating the requirements and needs of the team.
  • Team projects; editing, compiling, and printing company presentations, Investment Committee meeting packs.
  • Preparing ad hoc letters and other documents as requested by the team.
  • Event management and delivery. 
  • Expense claim processing including AMEX, cash expenses.
  • Support and cover off with administrative team members as needed.
  • Identifying and contributing to the development of process improvements to increase team efficiency and operational effectiveness.
  • Supporting the office Human Resources functions including locally onboarding staff, offboarding, participating in weekly HR team catch up calls and supporting and participating in various people development projects and initiatives.
Skills & Experience

As the suitable candidate for this position, you will hold prior relevant and recent experience as an Executive Assistant or high level administrator. 

In addition, you will also:
  • Demonstrate high-quality administrative and operational support, whilst maintaining confidentiality throughout all facets of the role;
  • Adaptive communication style to ensure an open, professional and friendly manner to all levels within the organisation;
  • Provide exceptional organisational and time management skills;
  • Adaptive work style and high level of resilience, to help manage a fast-paced environment;
  • High computer literacy in all Microsoft office applications (Word, Outlook, Excel, PowerPoint).
The Client
Sharp & Carter are proud to partner a global leading renewable developer that specializes across the Asia Pacific region.  They continue to rapidly grow their platforms and is hiring high-caliber professionals to join their team which is predominantly based in Melbourne.  They are a fast-paced and driven team, working across various projects. 

How to Apply
Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.
For more information about this opportunity, please call Bridgette Meaden for a confidential discussion on the details below.
Bridgette Meaden 
0484 381 458