Executive Assistant & Office Manager

Job title : Executive Assistant & Office Manager
Location : Brisbane
Job type : Permanent or Full Time
Job reference : 1488066
The Position

An exceptional opportunity has become available for an Executive Assistant to support the senior leaders of a highly reputable property firm. 

This role allows you the opportunity to work in a values-driven organisation who hold a highly respected reputation in their field. You will provide strategic support and operational assistance across a range of sensitive and confidential issues. Your ability to coordinate and manage varying expectations and daily workflows will be highly attractive for this position.

Key Responsibilities

As the Executive Assistant, your key focus will be to provide best practice administrative support to team while fostering positivity and a can-do attitude.

Your key duties and responsibilities will include, however are not limited to:
  • Providing executive support to the business leaders in the form of managing diary appointments, scheduling and arranging meetings, coordinating travel arrangements and scheduling meetings;
  • Document management including preparation and formatting of proposals, marketing collateral and tenders for submission;
  • Actioning financial support including processing of invoices, credit card expenses and ensuring submission of claims and reimbursements;
  • Drafting, preparing and coordinating communication including correspondence, submissions, reports and presentations and monitoring all correspondence to ensure a prompt and accurate response;
  • Supporting office staff members for office issue resolution (including IT related issues and support);
  • Ad hoc administration support for the broader support functions.

Skills & Experience

As the suitable candidate for this position, you will hold prior relevant and recent experience in executive support, senior administration and/or team support. Experience in property or real estate industry is advantageous however not essential.

In addition, you will also:
  • Ability to act with initiative, to meet and exceed internal/external stakeholder needs;
  • Ability to gain the confidence and trust of others through honesty, integrity, and authenticity, and be seen as reliable, positive, and dependable;
  • Strong attention to detail;
  • Organised approach to thinking and acting;
  • Ability to build and maintain effective working relationships to support teamwork across the business and maintain credibility with all internal/external stakeholders;
  • Demonstrated ability to multi-task and be adaptable and flexible in a fast-paced environment.

The Client
Sharp & Carter are proud to partner with a growing and evolving organisation to appoint an Executive Assistant in a permanent full-time position in the inner Brisbane city suburbs.

The opportunity to commence with a highly reputable business with strong employee tenure, attractive company values and a welcoming environment ensures you will have a long and successful career with your new employer.

How to Apply

Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.

For more information about this opportunity, please call Antonia Teale for a confidential discussion on the details below.

Antonia Teale
0491 257 346