This is a varied and hands-on role suited to someone who thrives on managing competing priorities, is solutions-focused, and enjoys working across a broad remit that includes diary and inbox management, project coordination, event planning, and confidential HR support.
Key Responsibilities
- Provide proactive and professional support to the Group People Executive
- Manage complex diaries, schedule meetings (internal and external), and coordinate travel arrangements
- Monitor and manage high-volume inboxes, ensuring timely follow-up and prioritisation
- Prepare documentation, presentations, reports, and meeting agendas/minutes
- Maintain and update shared drives, policies, org charts, and internal documentation
- Coordinate HR administrative processes including onboarding, contracts, and probation tracking
- Reconcile monthly AMEX statements and assist with budget tracking and invoice approvals
- Support internal initiatives including service recognition, team events, and community partnerships
- Liaise with external stakeholders and consultants as required
- Ensure compliance with company policies, procedures, and relevant regulatory standards
- Proven experience as an Executive Assistant or Team Coordinator supporting senior leaders
- Background in HR, people & culture, or professional services highly regarded
- Strong organisational skills with the ability to manage multiple deadlines and priorities
- High attention to detail, confidentiality, and discretion in handling sensitive matters
- Excellent communication and interpersonal skills
- Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint
- Experience with SharePoint, Microsoft Teams, and expense systems (e.g., Concur or similar) advantageous
- A proactive mindset with a genuine interest in HR and business operations
- A varied and rewarding EA role supporting a key leader in the People & Culture team
- Exposure to meaningful people and community initiatives
- Collaborative and supportive team environment
- Hybrid working arrangements available
- Staff discounts and corporate benefits
