This is a fantastic opportunity for an experienced and professional Executive Assistant to support the CEO of a prestigious and reputable Financial services firm in a challenging and rewarding role. This is a diverse role requiring the successful candidate to possess a business mindset that allows them to influence outcomes and make independent decisions.
Responsibilities
Supporting the CEO your role would involve:
- Complex diary and calendar management
- Advising the CEO of matters requiring personal attention, with associated deadlines, and preparing relevant documentation
- Screening telephone calls
- Preparing board papers
- Compilation of meeting packs and presentations for key clients and stakeholders
- Prioritising and ensuring that reports, business papers and correspondence are dealt with efficiently and promptly (formatting, binding, dispatch and proof reading)
- Organising travel and other related arrangements (flights, accommodation, transport and itineraries)
- Assisting in the development and distribution of marketing and promotional material
- Website and social media management of LinkedIn, Facebook and Twitter pages and collating relevant content
- Assisting with event management and function setup
- Processing of purchase orders, invoices, expense claims and reconciliations for payment, adhering to our expense policies and procedures
- Facilitate the onboarding and induction process for new starters within the team
- Opportunity to develop leadership skills and oversee the Receptionist
- Carrying out special projects as allocated by the CEO and/or Executive Management
- Experience supporting a C-Suite Executive is advantageous
- Ability to prioritise and stay one step ahead
- Display initiative, confidentiality, loyalty, and the capacity/desire to achieve and work with minimal supervision
- Strong communication skills both written and verbal
- Ability to build effective relationships both internally and externally and play an integral role in the wider EA community
- Overall great team player
- High degree of attention to detail
- Excellent planning and organisation skills while being extremely flexible
- Strong technically in the Microsoft Office Suite
- Understanding of MailChimp
- Understanding of WordPress and In-Design
- Understanding of social media platforms; LinkedIn, Facebook, and Twitter
- Excellent time management skills
- Ability to own your own development and dedicate time to upskill
- Highly organised and able to prioritise tasks effectively
We are delighted to be partnering with a multi-award winning, boutique Australian investment manager to recruit the Executive Assistant to support the CEO. Based in Melbourne's CBD, this is a permanent role that requires an individual that will bring a "can do" attitude to a tight-knit and friendly team.
To apply please follow the link below or for a confidential discussion please email edawson@sharpandcarter.com.au or phone Elise Dawson on 0448 353 449.
