Executive Officer & Board Secretariat

Job title : Executive Officer & Board Secretariat
Location : Brisbane
Job type : Contract or Temp
Job reference : 1488062
The Position

An exceptional opportunity has become available for an Executive Officer to join a high performing government department. In addition to high level executive support, you will also contribute to the success of the Board and leadership team through high level board secretariat support. This organisation is located in the inner city suburbs of Brisbane with close access to public transport and paid parking available.

This role allows you the opportunity to work in a values-driven organisation who hold a highly respected reputation in their field. You will provide strategic support and operational assistance across a range of sensitive and confidential issues, and be a true partner to the Board. Your ability to coordinate and manage varying expectations and daily workflows will be highly attractive for this position.

Key Responsibilities

Reporting to and supporting the senior leadership team, this position is an integral role in the organisation and requires a highly organised and skilled professional who can provide an exceptional level of coordination and management.

Your key responsibilities will include, however are not limited to:
  • Assisting senior leadership team in the planning and coordination of all Board and Committee meetings, including booking of facilities, catering and making travel arrangements for Board members;
  • Preparing and compiling board and committee papers, including preparing agendas, identifying gaps and proposing items of strategic importance, compiling subject matter papers, taking minutes and managing action items;
  • Supporting with compliance and corporate governance measures, as well as maintaining files, registers and other board related data to ensure it is always up to date and accurate;
  • Engaging in high-level stakeholder management, working closely with both internal divisions and external stakeholders to align governance efforts with broader organisational objectives;
  • Focusing on continuous improvement initiatives and ensuring their alignment with best practice standards.

Skills & Experience

As the suitable candidate for this position, you will hold prior relevant and recent experience as an Executive Officer or Board Secretariat within a corporate business environment. 

In addition, you will also:
  • Extensive experience in interacting with multiple stakeholders;
  • Adaptive communication style to ensure an open, professional and friendly manner to all levels within the organisation;
  • Flexible work approach to meet the varying demands of an ever-changing and fast-moving environment;
  • Ability to professionally manage scheduling conflicts and recommend appropriate solutions;
  • High computer literacy in all Microsoft office applications (Word, Outlook, Excel, PowerPoint).

The Client
Sharp & Carter are proud to partner with a growing and reputable organisation to appoint an Executive Officer in an initial temporary assignment with a reputable government department in the inner Brisbane city suburbs.

The opportunity to commence with a highly reputable business with strong employee tenure, attractive company values and a welcoming environment ensures you will advance your career throughout the assignment.

How to Apply

Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.

For more information about this opportunity, please call Antonia Teale for a confidential discussion on the details below.

Antonia Teale
0491 257 346