Office Administrator & Receptionist

Job title : Office Administrator & Receptionist
Location : Melbourne
Job type : Permanent / Full Time
Salary : 70,000 + super + bonus
Job reference : 1177117
About the Company

Our client is a global leader in the manufacturing world, operating throughout Asia-Pacific, The Americas, Europe, Middle East and Africa. With more than 100,000 customers, this company develops holistic innovative and custom-made solutions that ensure peak performance and sustainability is always maintained.
  
You will be situated in their office within the Western suburbs, which takes care of a portion of the company’s administrative co-ordination throughout Australasia.

The Role

You will provide a high level of reception and administration support to ensure the professional execution of the business requirements. Your responsibilities will include but will not be limited to:
  
  • Be the central point of contact for all telephone, email and postal enquiries.
  • Provide extensive event administration, such as setting meeting dates and collating and issuing invitations and agendas.
  • Organise all catering for all meetings, birthdays and events.
  • Maintain the cleanliness and professionalism of reception/boardroom/kitchen areas, ensuring condiments, water and glassware are up kept at all times.
  • Organise all mail, couriers, deliveries and ordering of supplies.
  • Co-ordinate all aspects of on and off-site social functions, celebrations and awards.
  • Provide cross functional ad hoc administrative support as required.
  • Co-ordinate all security, ensuring monitoring of all visitors and managing Security guards.
  • Carry out varied regular OH&S tests on-site.
  
The Ideal Candidate

You will have a minimum of 2 years’ experience holding a responsible position in a general office environment, as well as:
  
  • Exceptional verbal and written communication skills, with the ability to communicate effectively with company directors, customers, visitors and peers.
  • Highly computer literate: confident and proficient with Microsoft Office Suite, internet and data entry.
  • Ability to assimilate information quickly and use initiative to juggle competing tasks and set own priorities.
  • Experience working both with minimal supervision and within a small team.
  • Self-motivated, punctual, reliable, able to maintain confidentiality.
  • Able to manage a varied workload, balancing scheduled tasks with requests for assistance from the team, which may have short deadlines.
  • Although not considered critical, an understanding of and exposure to, a manufacturing environment would be a distinct advantage.
  
If you would like to hear further about the role please get in touch
Faith Rayner- frayner@sharpandcarter.com.au