Our client is seeking a highly motivated and proactive individual to provide administrative and facilities support to their tight-knit team. This role is a highly varied position with a focus on administration support for the Melbourne office.
Responsibilities
Your responsibilities will include but will not be limited to;
- Provide ad-hoc administrative support to the Company Secretary, including creation of purchase orders and processing of invoices
- Receptionist back-up support for leave periods
- Provide ad-hoc support to the MD&CEO’s Executive Assistant
- Process any invoices related to facilities or building management
- Resolve any building maintenance issues
- Send emails to staff advising of building issues, scheduled works and any ad-hoc updates
- Maintain the floor plans for each level
- Meeting rooms – report any issues to IT, update protocols on room management/etiquette, etc.
- Order and maintain stationery, kitchen, and general supplies for each floor
- Maintain master key register for exec offices, meeting rooms and pedestals
- Report any issues arising with cleaning to building management
- Computer literate at intermediate-advanced level including (MS office suite & internet)
- Experience within an administration support role
- Discretion in relation to confidential information
- Proactive, flexible approach to completion of work
- The ability to provide effective and appropriate information to a variety of people
- Strong organisational and administrative skills, including an ability to prioritise workloads, meet deadlines and manage a varied workload, in a busy professional environment
- Demonstrated ability to take initiative in problem solving and in exercising judgement
Our client is an inclusive and friendly organisation that specializes in water treatment that supports a sustainable future. A publicly listed global business that is looking for their next administration super star that can progress in their business!
This permanent role, conveniently located in the CBD.
To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458
bmeaden@sharpandcarter.com.au
