Our client, a dynamic property business based in Prahran, is seeking an experienced Office Manager with some Executive Assistant support for an initial 8-month contract. This is a fantastic opportunity to be the go-to person in the office, keeping everything running smoothly while supporting the Managing Director.
The role offers flexible working arrangements – full-time, part-time, or shorter days – whatever works best for you. You’ll be joining a supportive, collaborative team in a fast-paced environment where your contribution makes a real difference.
About the Role
As Office Manager with EA responsibilities, you will manage the day-to-day operations of the office and provide high-level support to the Managing Director.
Your key responsibilities include:
Office Management & Administration
- Oversee general office operations, supplies, and reception duties
- Maintain filing and archiving systems, including cloud-based platforms
- Coordinate onboarding for new staff (stationery, keys, equipment, desk setup)
- Organise meetings, catering, and company events
- Act as the first point of contact for day-to-day office matters
- Manage diaries, coordinate meetings, and travel arrangements
- Prepare correspondence, presentations, and other high-quality documents
- Take minutes and coordinate follow-ups from meetings
- Assist with personal admin tasks for the MD as required
- Assist with onboarding and offboarding staff
- Maintain HR files and support performance review processes
- Be a point of contact for staff queries
- Assist with maintaining websites, social media, and marketing communications
- Support events, presentations, and other team initiatives
- Proven experience in office management and EA support
- Strong organisational, multitasking, and communication skills
- Confident with IT systems and cloud-based platforms
- Professional, proactive, and solutions-focused
- Able to handle confidential information with discretion
- Immediate start with flexible working arrangements
- Be a key part of a collaborative and supportive team
- Work closely with the Managing Director and contribute to the smooth running of the office
- Variety in your day-to-day work, keeping every day interesting
