Procurement and Office Coordinator

Our client a well known manufacturer and distributor, is looking for a Procurement and Office Coordinator with a “can do” attitude to join their highly motivated and friendly team based at Dandenong South.

This is an an opportunity for an energetic all-rounder to work closely with the Management Team. Working as part of a small team, this is an autonomous and highly hands-on role that requires an individual who is happy to "roll up their sleeves" and take ownership of a range of tasks. No two days will ne the same, from procurement, purchasing, office admin, travel management and vendor selection.

Key Responsibilities:

• Review and Develop Procurement Processes: Evaluate and enhance procurement procedures to ensure optimal value for expenditures on goods.
• Compliance and Policy Adherence: Ensure adherence to group purchasing policies and procedures while comparing and evaluating offers from suppliers.
• Supplier Management: Engage with suppliers, assess offers, and develop relationships to facilitate smooth procurement processes.
• Inventory Coordination: Collaborate with the Stores Manager to maintain adequate stock levels and resolve issues such as late deliveries or missing paperwork.
• Dispute Resolution: Address and resolve disputes related to deliveries, paperwork, warranty claims, etc.
• Vendor Evaluation and Relationship Development: Assess vendor performance and foster positive relationships to optimise procurement outcomes.
• Purchase Order Management: Review, monitor, negotiate, and manage purchase orders, project costs, expenses, and contractual agreements.
• Logistics Coordination: Liaise with the production manager to ensure timely delivery of manufactured goods to customers.
• Accounts Payable Support: Assist the Financial Controller with Accounts Payable tasks as required.
• General Office Management: Oversee day-to-day office operations and provide administrative support as needed, including travel and event management.

To be considered for the role, ideally you will be able to demonstrate:

• Proven experience in procurement, vendor management, and purchasing processes.
• Strong organisational skills with the ability to multitask and prioritise tasks effectively.
• Excellent communication and negotiation skills for engaging with suppliers and internal stakeholders.
• Proficiency in MS Office Suite, particularly Excel, and experience with accounting software (e.g., MYOB).
• Ability to work autonomously and collaboratively in a small team environment.
• Prior experience in the manufacturing or engineering industry is advantageous.
• Flexibility to adapt to changing priorities and deadlines.
• A proactive attitude and a willingness to take ownership of tasks.

In return, our client is able to offer a close knit and engaging team environment, great salary and benefits, opportunities for further development and a flexible working day.

To find out more, please contact Wendy Terry on 0419 963 163 or email: wterry@sharpandcarter.com.au