Sharp & Carter are partnering with a leading global engineering consultancy to recruit a proactive and professional Reception, Office Admin to support their Brisbane office.

This is a fantastic opportunity to join a highly regarded business known for its collaborative culture, innovative projects, and professional yet down-to-earth environment.

The Role As the first point of contact for clients, visitors, and staff, you’ll be the welcoming face of the business while providing vital administrative support across the office and project teams.

Key Responsibilities:
Front Desk & Client Services

• Greet visitors and clients with professionalism and warmth
• Answer and direct calls, manage messages, and handle general enquiries
• Maintain a tidy and welcoming reception area
• Coordinate meeting room bookings, catering, and room setup for meetings and events

Office Administration

• Provide day-to-day support to Engineers, Project Managers, and Directors
• Manage mail, couriers, stationery, and office supplies
• Liaise with building management and service providers
• Maintain communal office areas and ensure smooth daily operations

Document Control & Project Support

• Assist in formatting and distributing engineering reports and project documents
• Maintain digital and physical filing systems
• Support project teams with version control, printing, and binding
• Coordinate meeting schedules, reminders, and project milestone deadlines

Finance, HR & Compliance Support

• Process purchase orders and assist with supplier invoice reconciliation
• Support onboarding of new team members (desk setup, IT coordination, inductions)
• Maintain visitor logs, first aid kits, and assist with WHS checks

Events & Culture

• Help organise internal events, team lunches, and celebrations
• Support initiatives that promote a positive and inclusive workplace culture

About You

• Previous experience in a reception, administrative, or team assistant role (professional services or engineering background highly regarded)
• Confident communicator with strong organisational skills
• Proactive, friendly, and adaptable with excellent attention to detail
• Comfortable managing multiple priorities in a fast-paced environment

Why You’ll Love It

• Join a globally recognised engineering consultancy
• Supportive and collaborative team environment
• Excellent exposure to major projects and professional networks
• Central Brisbane City location, close to public transport and amenities