Executive Assistant

Job title : Executive Assistant
Location : Melbourne, VIC
Salary : $75,000 Including Super
Contact name : Samantha Skerry
Contact email : sskerry@sharpandcarter.com.au
Job reference : 980951
About the role 

This is a fantastic opportunity for an experienced and proactive Executive Assistant to join a well established Professional Services firm, based in Melbourne's CBD. In this role you will be the right-hand person to the COO and manage their diary, prepare presentation and reports, and assist with any Personal Assistant duties. This a diverse role where no two days are the same, and has great potential for future growth as the business continues to succeed. You must have excellent attention to detail and a forward-thinking approach to work, with the attitude that no task is too big or too small. If you are seeking your next challenge and to play a pivotal role in the success of the business, this could be the role for you! You must be available to interview immediately over video interviewing platforms.

Your responsibilities

Supporting the long-standing COO of the busienss, this role includes, however is not limited to the below key duties;
  • Diary and travel management
  • Scheduling meetings and appointments
  • Preparing all presentation packs, reports and meeting material
  • Preparing agendas
  • Expense reconciliations
  • Assisting with events coordination
  • Creates and proof read documents and presentations 
  • Answers telephone calls and takes detailed messages.
  • Arrange internal training sessions, catering for meetings, video-conferences and teleconferences
  • Personal support
  • Office administrative tasks eg ordering stationary and kitchen supplies, greeting clients, answering phone calls etc.
Skills and experience:
  • Technically proficient with the Microsoft Office Suite (intermediate - advanced skills)
  • Ability to prioritise and stay one step ahead
  • Strong communication skills both written and verbal
  • Overall great team player
  • High degree of attention to detail
  • Excellent planning and organisation skills while being extremely flexible
  • Excellent time management skills
  • Highly organised and able to prioritise tasks effectively
About the client

A fantastic opportunity has become available for a Executive Assistant to join an established and highly esteemed Professional Services Firm who have achieved excellence in their space and have a high-performing and inclusive culture. Working in a small team of interesting and intelligent people, you would be liaising with a variety or stakeholders, and no two days would be the same. Our client is known as a true leader in their space and they consult to Global organisations, and are passionate about what they do and achieving excellence.

To apply please follow the link below or for a confidential discussion please phone Samantha Skerry on 0403 928 804.