We are seeking a highly capable and proactive Executive Assistant to support C-suite leaders (including CEO) of a leading organisation in the professional services sector. This is a critical role, providing high-level administrative and governance support to ensure the executive office runs efficiently and effectively. The successful candidate will be organised, adaptable, and thrive in a fast-paced environment.
This is a unique opportunity to work closely with a dynamic executive team, enabling strategic outcomes while managing the day-to-day flow of executive operations.
This is a permanent full-time position offering a hybrid working environment.
Key Responsibilities
- Provide confidential, responsive, and high-quality executive support to the C-suite leaders.
- Coordinate calendars, meetings, and schedules, ensuring priorities are well-managed and leaders are prepared.
- Lead the preparation and quality control of board reports and executive packs in alignment with governance standards.
- Liaise with internal stakeholders and external board EAs to coordinate meetings, events, and follow-ups.
- Arrange domestic and international travel in line with business priorities, including itinerary planning and adjustments.
- Prepare agendas, take minutes, and track actions for executive meetings, leadership sessions, and offsite events.
- Act as the main point of contact for executive-related queries, exercising sound judgment and discretion at all times.
Skills & Experience
- Demonstrated experience at C-suite level, and experience supporting governance and Board processes.
- Strong organisational and time management skills with the ability to manage multiple priorities under pressure.
- Excellent communication and interpersonal skills; comfortable engaging with stakeholders at all levels.
- High level of professionalism, confidentiality, and discretion.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- A proactive, solutions-focused mindset with a strong sense of accountability and attention to detail.
How to Apply
Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.
For more information about this opportunity, please call Antonia Waldron for a confidential discussion on the details below.
Antonia Waldron
AWaldron@sharpandcarter.com.au
0491 257 346
