Executive Assistant/ Office Manager

Job title : Executive Assistant/ Office Manager
Location : Sydney
Job type : Permanent or Full Time
Contact name : Nikki Herden
Contact email : nherden@sharpandcarter.com.au
Job reference : 1511405EA
The Position

An exceptional opportunity has become available for an experienced Executive Assistant to join a well-known, global leader based in North Sydney supporting the CEO and wider leadership team. This is a critical business position offering long term opportunities to add value.
The Role
The Executive Assistant/Office Manager will play a crucial role in partnering with the CEO and leadership team, to ensure their day runs seamlessly. Your duties will include but not be limited to:  
  • Coordinate the CEO’s calendar, including sending meeting requests, preparing agendas and managing relevant requests 
  • Arrange travel and accommodation for the leadership team
  • Answer and screen incoming calls to the CEO acting as a gatekeeper to ensure focus as needed
  • Manage the CEO’s inbox ensuring prompt responses are provided and tasks triaged
  • Collate and complete APAC reporting for the global CEO
  • Assist in implementing policies and procedures
  • Provide administrative support to the wider business
  • Managing and booking meetings rooms
  • Manage the office including ordering stationery, groceries and other ad-hoc tasks
  • Arrange internal staff movements and office relocations
  • Work proficiently across MS Word, PowerPoint and Excel

Skills & Experience
  • Stable experience working in a similar Executive Assistant role 
  • Hands on and proactive attitude, adaptable at handling multiple tasks
  • Confidence and experience in building relationships including managing key stakeholders
  • Provide a highly professional, courteous and responsive approach internally and externally at all times
  • Impeccable communication skills
  • Strong attention to detail and accuracy
  • Proven knowledge of MS packages including Word, PowerPoint and Excel
  • Strong organisational and time management skills
  • Ability to prioritize tasks and work well under pressure
  • Ability to work independently with minimal supervision
  • Flexibility to adapt to changing priorities and deadlines

The Client
Sharp & Carter are proud to partner with this highly reputable organisation to appoint an Executive Assistant to the CEO and wider leadership team, in a permanent full-time position based in North Sydney.

This is a rare opportunity to join a business that has consistently gone from strength to strength and is known for their high performing and inclusive culture. Our client is looking for an Executive Assistant that will join their business for a number of years and quickly become an integral part of the team.

How to Apply

Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market. 

For more information about this opportunity, please connect with Nikki Herden on the details listed below:

Nikki Herden
Director – NSW Business Support