This is an outstanding opportunity for an experienced Executive Assistant to join a progressive membership based organisation based in Melbourne’s inner east. In this role, you will work in close partnership with a highly regarded CEO, providing trusted and valued support in a fast-paced, dynamic environment.
You will be naturally proactive, engaging, and adaptable. Professionally, you’ll bring exceptional organisational skills, the ability to prioritise competing demands, and a strong sense of discretion.
Responsibilities
As Executive Assistant, your responsibilities will include, but are not limited to:
- Ensuring the CEO is fully prepared and briefed ahead of daily and weekly internal and external meetings/conferences
- End-to-end meeting coordination, including agendas, minutes, venues, facilities, and catering
- Diary management and scheduling across multiple priorities
- Coordinating and managing meeting packs and documentation
- Booking and managing domestic and international travel arrangements
- Monitoring deadlines to ensure the CEO is across all key commitments
- Providing support to the CEO’s direct reports and acting as a point of contact for wider teams
- Attending meetings, capturing actions/decisions, and ensuring follow-up
- Coordinating and supporting critical leadership meetings
- Driving engagement initiatives and proactively identifying areas where additional support is needed
- Acting as a culture champion, contributing to a positive and collaborative workplace
The successful candidate will demonstrate:
- Prior experience as an Executive Assistant in a fast-paced environment
- Exceptional organisational skills with the ability to juggle competing priorities
- A proactive, fast-learning mindset with the ability to anticipate needs and take initiative
- A people-first approach, valuing kindness, collaboration, and strong working relationships
- A drive for excellence, with a focus on delivering high-quality results at pace
- Resilience and composure under pressure, maintaining a solutions-focused approach
- Clear and concise communication skills, both written and verbal
Our client is a well-respected membership-based organisation offering a flexible and agile working environment, an inclusive and supportive culture, and clear pathways for career progression. They are seeking an Executive Assistant who brings a positive “can do” attitude and thrives in a collaborative, team-focused environment.
To apply
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