Financial Services | Top end of Melbourne CBD | $150,000 package | Flexible Working
We are partnering with a well-established financial services organisation based in Melbourne CBD to appoint a high-performing Executive Assistant supporting an engaging and collaborative CEO.
This is a unique opportunity for an experienced EA who is looking to step into a broader, more strategic role over time, with a clear pathway into a Chief of Staff / Business Manager position.
The Opportunity
Working closely with the CEO, you will play a pivotal role in ensuring the smooth running of the executive office while gaining exposure to strategic initiatives across the business. You will act as a trusted partner to the CEO, ensuring they are well-prepared, informed, and able to focus on key priorities.
Over time, this role will evolve to include greater involvement in business planning, project delivery, and leadership team coordination.
Key Responsibilities
- Proactive and complex calendar and inbox management
- Preparing high-quality briefings, reports, presentations, and correspondence
- Coordinating Leadership Team and Board activities, including agendas, papers, and action tracking
- Supporting CEO communications and ensuring effective information flow across the business
- Assisting with key projects and process improvement initiatives alongside the COO
- Managing travel, events, and stakeholder engagement
- Overseeing approvals, reporting, and administrative processes aligned to business outcomes
- Acting as a key liaison across the organisation to ensure alignment and efficiency
- Proven experience supporting at C-suite level, ideally within financial or professional services
- Looking to step beyond a traditional EA role into a more strategic, business-facing position
- Highly organised with strong attention to detail and ability to manage competing priorities
- Commercially minded with strong problem-solving capability
- Confident communicator with the ability to engage senior stakeholders
- Proactive, adaptable, and comfortable working with autonomy
- Driven by continuous improvement and operational excellence
- $150,000 package
- Flexible working environment (hybrid model)
- Direct exposure to an engaging and collaborative CEO
- Clear progression pathway into a Chief of Staff role
- Broad, impactful position with visibility across the business
