Executive Assistant to Chief Executive Officer, CEO

Job title : Executive Assistant to Chief Executive Officer, CEO
Location : Brisbane
Job type : Permanent or Full Time
Job reference : 1444085
The Position

An exceptional opportunity has become available for an experienced Executive Assistant to support the Chief Executive Officer (CEO) of a highly reputable health organisation. In addition to the executive support, you will also contribute to the success of the Board and leadership team through high level board secretariat support. This organisation is located in the inner city suburbs of Brisbane with close access to public transport and paid parking available.

This role allows you the opportunity to work in a values-driven organisation who hold a highly respected reputation in their field. You will provide strategic support and operational assistance across a range of sensitive and confidential issues, and be a true partner to the CEO. Your ability to coordinate and manage varying expectations and daily workflows will be highly attractive for this position.

Key Responsibilities

Reporting to and supporting the CEO, this position is an integral role in the organisation and requires a highly organised and skilled Executive Assistant with Board experience who can provide an exceptional level of coordination and management.

Your key responsibilities will include, however are not limited to:
  • Providing high level executive support to the CEO in the form of managing the CEO’s diary appointments, scheduling and arranging meetings, coordinating travel arrangements (accommodation and itineraries) and scheduling meetings to facilitate effective business operations;
  • Coordinating meetings with the CEO's direct reports, including monitoring actions arising from these meetings, taking minutes and creating agendas and papers;
  • Actioning financial support for the CEO including processing of invoices, credit card expenses and ensuring submission of claims and reimbursements;
  • Drafting, preparing and coordinating high level communication including correspondence, submissions, reports and presentations and monitoring all correspondence to ensure a prompt and accurate response;
  • Partnering with the CEO to proactively support all Board members while overseeing and actioning the circulation of Board papers, and providing high level board secretariat support through scheduling, agendas, minutes and monitoring action items, etc.

Skills & Experience

As the suitable candidate for this position, you will hold prior relevant and recent experience as an Executive Assistant to a C-suite leader within a corporate business environment. Experience within health is desirable, however not essential.

In addition, you will also:
  • Demonstrated experience supporting a C-suite leader;
  • Extensive experience in interacting with multiple stakeholders;
  • Adaptive communication style to ensure an open, professional and friendly manner to all levels within the organisation;
  • Flexible work approach to meet the varying demands of an ever-changing and fast-moving environment;
  • Ability to professionally manage scheduling conflicts and recommend appropriate solutions;
  • High computer literacy in all Microsoft office applications (Word, Outlook, Excel, PowerPoint).

The Client
Sharp & Carter are proud to partner with a growing and evolving organisation to appoint an Executive Assistant to their CEO in a permanent full-time position in the inner Brisbane city suburbs.

The opportunity to commence with a highly reputable business with strong employee tenure, attractive company values and a welcoming environment ensures you will have a long and successful career with your new employer.

How to Apply

Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.

For more information about this opportunity, please call Antonia Teale for a confidential discussion on the details below.

Antonia Teale
0491 257 346