Executive Assistant to COO

Job title : Executive Assistant to COO
Location : Melbourne, Melbourne, Victoria
Job type : Permanent / Full Time
Salary : Circa $110,000 package
Contact name : Elise Dawson
Contact email : edawson@sharpandcarter.com.au
Job reference : 1231

About the role 

This is a fantastic opportunity for an experienced and professional Executive Assistant to support the COO and Executive Team of an iconic FMCG company in a challenging and rewarding role. This is a diverse role requiring the successful candidate to possess a business mindset that allows them to influence outcomes and make independent decisions.

The responsibilities

Supporting the COO your role would involve:
  • Complex diary and calendar management 
  • Advising the COO of matters requiring personal attention, with associated deadlines, and preparing relevant documentation
  • Screening telephone calls
  • Preparing board papers
  • Prioritising and ensuring that reports, business papers and correspondence are dealt with efficiently and promptly
  • Organising travel and other related arrangements (flights, accommodation, transport and itineraries)
  • Assisting with event management and function setup
  • Expense processing
  • Opportunity to develop leadership skills and oversee the Receptionist
  • Carrying out special projects as allocated by the COO and/or Executive Management
Skills and Experience
  • Experience supporting a C-Suite Executive is advantageous 
  • Ability to prioritise and stay one step ahead
  • Display initiative, confidentiality, loyalty, and the capacity/desire to achieve and work with minimal supervision
  • Strong communication skills both written and verbal
  • Ability to build effective relationships both internally and externally 
  • Overall great team player
  • High degree of attention to detail
  • Excellent planning and organisation skills while being extremely flexible
  • Strong technically in the Microsoft Office Suite
  • Excellent time management skills
  • Ability to own your own development and dedicate time to upskill
  • Highly organised and able to prioritise tasks effectively
About the client

A progressive and fast-paced FMCG business based in the inner suburbs of Melbourne is now looking for an experienced Executive Assistant to join their collaborative and supportive culture. 

To apply please follow the link below or for a confidential discussion please phone Elise Dawson on 0448 353 449.