Office Administrator

Job title : Office Administrator
Location : Melbourne
Job type : Permanent or Full Time
Job reference : 1266530
About the role
Our client is looking for a passionate and professional Office Administrator to join their high performing company. This role allows you to work in a fast-paced and thriving organisation while offering you a challenging yet rewarding opportunity. As the Office Administrator, you will be responsible for ensuring the management team receives accurate and up-to-date information for their multi-site business. Your ability to coordinate and manage varying competing daily workflows will be highly attractive for this position.
Key Responsibilities

As the Office Administrator is responsible for the management and overall success of the Client Portfolio and is accountable for the end-to-end operational performance of the Client.  The Coordinators' objective is to ensure, quality and timely project delivery by developing and maintaining a strong relationship with the partner trade base. 

Your responsibilities will include but not be limited to; 
  • Diary management, coordinating meetings and schedules
  • Take minutes in team and client meetings
  • Organise travel and accommodation needs
  • Ensure compliance standards are being met
  • Coordinate monthly reports & attend monthly team meetings
  • Generating agendas, collating/distributing documents/reports
  • Assisting with the organisation of committee meetings/papers
  • Preparing/formatting documents
  • Managing expectations and daily work flow
  • Other ad hoc duties as per directed

Skills and Experience 
  • Experience in a similar role or strong track record in Customer Service and/or Administration 
  • Experience in managing diverse relationships, including in client-facing environments
  • Skilled organizer with the ability to juggle and prioritize multiple tasks at once
  • High level of initiative and a proactive approach to work, with the ability to follow through on all tasks
  • Knowledge of construction or insurance would be advantageous 
  • Experience in email and appointment scheduling
  • Ability to prioritise and take initiative
  • Strong communication skills both written and verbal
  • Ability to build exceptional rapport with clients
  • High degree of attention to detail
  • Excellent planning and organisation skills while being extremely flexible
  • Intermediate - Advanced knowledge of the Microsoft Suite
About our client

Our client is a market leader in the property and construction space. Located in Melbourne’s South-East they are now seeking a highly motivated, self-starter with strong customer service and organisational background to enhance our close-knit team. 

To apply please follow the link below or for a confidential discussion please phone Olivia Di Sisto on 0431885853