Office Administrator

Job title : Office Administrator
Location : Melbourne
Job type : Permanent or Full Time
Job reference : 1470072
About the company

Our client is an effective and innovative wholesale/distributor committed to pushing the boundaries of excellence. They operate in the industrial & trade supplies sector, supplying the market as both a wholesaler & manufacturer, and have built a great reputation through their partnership approach with customers.  
The team is driven by a passion for delivering high-quality products and services to our customers. As they continue to grow, they are seeking a talented and detail-oriented Office Administrator to join the team in this newly created role.


This role is varied in nature and will require you to have a team mentality and eager to learn and jump in to support others. Reporting to the CEO your role will include but not be limited to; 

  • Answer and respond to both calls and emails 
  • Conduct clerical duties such as filing and preparing documents 
  • Manage office inbound and outbound courier deliveries 
  • Manage and coordinate purchase orders, customer invoices and sales orders. 
  • Perform sales data analysis and pricing analysis
  • Process debtor remittances & follow up on outstanding payments
  • Processing accounts payable invoices
  • Process stock receipts for payments
  • Bank reconciliations
  • Support the procurement team with projects and daily reporting
  • Supporting the Warehouse department in stocktakes, invoices and project work
  • Assist the CFO in end of month reporting
  • Other ad hoc duties as per directed 

Skills and Experience 

  • Experience in Office Administration or Accounts
  • Excellent verbal and written communication skills
  • System savvy - Proficient with new systems as well as Microsoft Office
  • Have a Customer Service orientated approach 
  • Be able to manage complex Administrative duties autonomously and be able to use sound judgement of a high standard 
  • Be able to work with multiple internal and external stakeholders 
  • Have a high attention to detail and question the status quo!

Key benefits
  • Opportunity for a varied role and to work alongside multiple heads of an organisation
  • Convenient South East location with parking on-site
  • Leading market brand
  • Permanent opportunity with a competitive salary on offer
  • Monthly staff lunches and inclusive office envionment
  • Training and development pathways offered 
For more information, please email Sam at

*To be eligible for this role, you must be an Australian permanent resident/citizen with full working rights*