Office Coordinator

Job title : Office Coordinator
Location : Melbourne
Job type : Permanent or Full Time
Job reference : 1274433
About the role
Working in a tight-knit office team, you will play a pivotal role in the success of the business and work alongside the team to ensure key clients are given the highest level of customer service from the very start of their project, until the competition date. A large component of your role will be to work alongside business leaders so that there is a high level of visibility of matters that are occurring at any given time, allowing you to manage their time effectively. The ideal candidate will be proactive and have a ‘can do’ attitude.  
In this position you will be responsible for a number of diverse key duties including:  
  • Expense reconciliation
  • Prioritising and ensuring that reports, business papers and correspondence are dealt with efficiently and promptly (formatting, binding, dispatch, proof reading)
  • Office management (stationary, vendor management, facilities, on-boarding new starters)
  • Setup for meetings including any required catering
  • Assisting with letters and presentations
  • Providing administrative support to the Marketing and HR business functions
  • Ad-hoc tasks as required 
  • Onboarding and off boarding of staff (employees and contractors)
  • Management of DFP’s Teams / SharePoint environment – creation of logical framework and on-going curation and maintenance of DFP and client records
  • Timesheet system administration and reconciliation including ensuring contractors maintain their timesheets / timesheet reporting

Skills and experience:
  • Office365 administration skills
  • Ability to work in a structured and orderly way including an ability to prioritise and without
  • supervision
  • Proven ability to identify and implement improvements to business administration processes
  • Technically proficient with the Microsoft Office Suite
  • Strong communication skills both written and verbal
  • Overall great team player
  • High degree of attention to detail
  • Excellent planning and organisation skills while being extremely flexible
  • Advanced Microsoft knowledge
  • Excellent time management skills
About the client:
Located in Melbourne CBD, our client is a true leader within the Management Consulting space. As the business continues to prosper as a market leader, our client have identified the need for someone with extensive administrative experience to come in and be a key contributor to the success of their business.

As this role entails working in a close-knit team, the position will be very varied and requires someone who has the skill set and experience to work strategically with the owners of the business, but also complete the more tedious tasks that are required to run a successful organisation. This is a permanent opportunity looking for someone to start as soon as possible.

To apply please follow the link below or for a confidential discussion please phone Olivia Di Sisto on 0431 885 853.