Office Coordinator

Job title : Office Coordinator
Location : Melbourne
Job type : Contract or Temp
Job reference : 1549702
About the role 

This is a temporary opportunity until March 2025, with an immediate start available. As the Office Coordinator, you’ll play a key role in ensuring the smooth operation of multiple offices and accommodation sites. This role requires travel between 6 sites across Melbourne, so access to your own vehicle is essential. Mileage can be claimed for travel between locations. 

Key Responsibilities
  • Maintain standardised administrative systems across sites, including records management and resource coordination.
  • Manage security access, office equipment, and staff amenities.
  • Coordinate maintenance contracts and liaise with suppliers for cleaning, repairs, and other services.
  • Provide inductions, training, and support for new staff and visitors.
  • Assist with OH&S reporting, risk management, and audits.
  • Oversee fleet cars at each site, ensuring compliance and arranging repairs and maintenance.
  • Prepare petty cash reconciliations and assist with budget reporting.
  • Implement ad hoc office-based projects as required.
  
Requirements
  • Minimum 2 years of experience in facilities & office administration.
  • Ability to work autonomously with excellent problem-solving skills.
  • Strong interpersonal and communication abilities, both verbal and written.
  • Proficient in Microsoft Office.
  • Ability to collaborate effectively in a team environment.
  • Valid driver’s license and must own a car 

About our Client 

On a mission to end homelessness our client are driven by the values of Empowerment, Fresh Thinking, Agility, Leadership, and Courage, they are a leading voice in the sector. They're a trusted partner for government, media, philanthropists, and the community.

To apply please follow the link below or for a confidential discussion please contact Sarah Gee at SGee@sharpandcarter.com.au