Reporting to the General Manager of this successful business, this role will play a pivotal part in the smooth running of the office, being the go-to person in the office for all Administration and Coordination needs. As a confident and meticulous Executive Assistant/Office Manager, you will be responsible for a wide variety of tasks focusing on office management, finance administration, and building relationships with internal and external stakeholders. You will be a people person with the attitude that no task is too big or too small, and will have great attention to detail and the ability to follow through with any tasks.
Responsibilities
Managing a busy office, you will be responsible for ensuring the smooth day-to-day running of the business. Responsibilities will include but not be limited to;
- Liaising with key internal and external stakeholders including all staff and suppliers, to develop consistently positive working relationships
- Support to the directors
- Extensive administrative support to the Finance function of the business across payroll preparation, approving invoices, data entry into Excel, and more
- Extensive domestic and international travel booking
- Liaising with suppliers and clients
- Formatting documents and running reports
- Planning and rolling out conferences and events
- Ordering office supplies, catering and kitchen supplies
- Facilities support to ensure office functionality
- Updating and maintaining internal databases
- Reception cover
- All other ad hoc duties as required
You will be a skilled Executive Assistant/Office Manager with previous experience gained in a corporate setting. Key skills include;
- Experience within a similar role
- Technically proficient across computer use, Microsoft Office Suite and Internet
- Experience in Finance Administration/Payroll coordination is advantageous but not required
- Excellent written and verbal communication skills
- High attention to detail and the ability to prioritize a multitude of tasks
- Team-player attitude and the ability to develop positive working relationships
Our client is a leading Pharmaceutical brand that has experienced great success, stability, and growth during this challenging year. They are currently seeking an experienced and positive Executive Assistant/Office Manager to be the go-to person in the business for all Office Support needs. If you are looking to secure a new challenge in a busy role where no two days will be the same, then this could be the role for you.
To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458
