As an Office Manager, you will ensure smooth operations across our main and satellite offices. Responsibilities include managing administrative tasks, office supplies, maintenance, and the car fleet. You'll support employee onboarding and maintain effective communication with teams and stakeholders. This role offers a chance to make a significant impact in a growing business.
Responsibilities
Office and Satellite Office Management
- Support daily operations of Albury and Hastings offices.
- Manage office supplies and cleanliness.
- Greet visitors, sign them in, and direct them.
- Maintain filing systems and archive records as needed.
- Oversee cleaning and handle maintenance for all offices.
- Assist with onboarding and inductions.
- Keep HR records updated in Monday.com.
- Ensure compliance with ISO, FSC, and DISP.
- Manage car fleet maintenance, registration, and scheduling.
- Oversee uniform stock and orders.
- Maintain relationships with internal teams and external partners.
- Manage phone system and direct calls.
- Ensure office compliance and handle general maintenance.
- Support accounts team with expense processing and supplier management.
For this role you will be a proactive Office Manager, excelling in overseeing daily operations, ensuring efficiency in all administrative tasks, and fostering strong internal and external relationships to maintain a smooth and organized office environment.
- Organization and Time Management: Skilled in juggling tasks and priorities across multiple offices.
- Attention to Detail: Meticulous in managing supplies, records, and daily tasks.
- Proactive Approach: Anticipates and addresses issues before they arise.
- Communication Skills: Effective communicator with visitors, teams, and stakeholders.
- Computer Skills: Proficient in office software, with experience in Monday.com preferred.
- Office and Fleet Management: Manages supplies, maintains workspace, oversees car fleet, and ensures smooth office operations.
- HR and Onboarding: Assists with employee inductions for a smooth start.
- Problem-Solving: Resolves maintenance, scheduling, and administrative issues efficiently.
Our client is a thriving Melbourne construction firm with national reach and consistent growth. In this newly created role, you’ll partner with a dynamic national team to ensure seamless daily operations. This position offers tremendous potential for growth!
This is a permanent role that requires an individual that will bring a "can do" attitude to a energetic and dynamic team environment.
To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458
bmeaden@sharpandcarter.com.au
