About the Role We are seeking a professional and proactive Office and Guest Services Partner to join a leading national organisation. Reporting to the Office and Guest Services Team Leader, this dynamic and highly visible role is responsible for delivering exceptional reception and guest experiences while supporting the efficient day-to-day operations of the office and Business Centre and Member Lounge. This is a front-of-house role with a strong focus on internal and external stakeholder support, facilities coordination, event setup, and employee experience. Key Responsibilities Provide professional reception services to members, staff, and guests Manage calls via the switchboard and ensure smooth communication flow Coordinate meeting room and video conference bookings, including setups, equipment, and catering Handle incoming and outgoing mail, deliveries, and the main reception inbox Manage office access, including issuing/returning staff and visitor passes Liaise with contractors and building management for maintenance and services Maintain records for assets, invoices, and PO requests Ensure shared spaces (kitchens, meeting rooms, stationery areas) are clean and well-stocked Monitor WHS issues and support safety protocols across the office Support program deliveries and collaborate with relevant teams on events Coordinate office inductions, seating plans, and desk setups Support staff events in collaboration with the Culture Team and Social Clubs Skills and Experience Previous experience in corporate customer service or reception Strong organisational and time management skills Experience managing meeting rooms, events, and AV equipment Confident with food and beverage handling in a professional setting Tech-savvy with intermediate skills in MS Word, Excel, Outlook, and databases Excellent interpersonal and communication skills Proactive and solutions-focused, with strong attention to detail Comfortable working independently while engaging a broad range of stakeholders About Our Client Our client is a respected governing body organisation known for its commitment to professionalism, member service, and workplace culture. This role is key to ensuring smooth daily operations and creating a welcoming and efficient experience for staff, clients, and members. ** Please note, only successfully shortlisted candidates will be contacted for further discussion. We are not accepting email applications at this stage.**

About the RoleOur client is a well-established construction and maintenance company in Clayton seeking a highly organised all round Administrator to support with general office management, accounts receivable as well as compliance admin support to the Safety department. Reporting to the CFO. This is an excellent opportunity for someone with strong administrative experience looking to contribute to a dynamic and growing team and expand their existing skill set. Key Responsibilities Act as the primary office coordinator, managing office supplies, mail distribution, and liaising with service providers. Provide administrative support to the Finance and Safety teams, assisting with accounts, compliance, and reporting. Assisting with Accounts Receivable. Maintain company registers, including IT subscriptions, vehicle fleets, credit cards, and safety documentation. Assist with new employee onboarding, ensuring workstations, uniforms, and IT setups are ready. Manage and monitor internal communication platforms, including email accounts and phone systems Assist in maintaining safety systems, including onboarding employees into the software system. Ensure compliance programs are up to date and liaise with department heads to maintain relevant certifications. Skills and Experience Ideally looking for 5+ years’ experience in administration, office management or similar supporting multiple functions Ideally to be confident, comfortable and assertive Strong time management and organisational skills High attention to detail and ability to multitask Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Ability to work independently and manage multiple priorities A proactive and solutions-focused approach Benefits 1 x RDO per month Hybrid working (1 day from home a week) EAP program Friendly, hard working team that don't take themselves too seriously Local opportunity in Clayton About Our Client Our client is a well-established construction and maintenance company, delivering high-quality projects across various sectors. Their team is committed to professionalism, innovation, and collaborative work environments. With a strong focus on compliance, safety, and operational excellence, they provide a stable and supportive workplace for employees looking to grow their careers. Please note, only successfully shortlisted candidates will be contacted for further discussion. We are also not accepting email applications at this stage.

About the RoleWe are seeking a highly organised and proactive Sales Administration Officer to provide essential support to the National VIC Sales Team. Based in Broadmeadows, this full-time role (Monday – Friday, 8:30am – 4:30pm) requires a professional with strong administrative skills, exceptional attention to detail, and the ability to coordinate multiple tasks efficiently. You will work closely with both internal and external stakeholders, ensuring seamless communication and support for sales activities.Key Responsibilities Provide general sales administrative assistance to the National VIC Sales Team Schedule meetings, take minutes, and maintain databases Assist with preparing high-quality presentations, reports, and tenders Manage email overflow and correspondence Coordinate and organise internal meetings and special projects Provide administrative support for major accounts Collaborate with the Customer Service Team to streamline sales processes Skills and Experience 3 – 5 years’ experience in Sales Support or as an Executive Assistant Strong written and verbal communication skills Highly organised with a keen eye for detail Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) Ability to work autonomously and manage multiple tasks efficiently Strong time management and prioritisation skills Understanding of marketing platforms, including social media Professional presentation and discretion when handling sensitive information About Our ClientOur client is a dynamic and fast-growing organisation committed to excellence in sales and customer service. With a collaborative work culture, they offer a supportive environment where employees can thrive. Their Broadmeadows-based team is known for fostering strong relationships with clients and delivering high-quality service.***Please note, only successfully shortlisted candidates will be contacted for further discussion. We are not accepting email applications at this stage.***

About the Role We are seeking a highly organised and proactive Sales Administration Officer to provide essential support to the National VIC Sales Team. Based in Broadmeadows, this full-time role (Monday – Friday, 8:30am – 4:30pm) requires a professional with strong administrative skills, exceptional attention to detail, and the ability to coordinate multiple tasks efficiently. You will work closely with both internal and external stakeholders, ensuring seamless communication and support for sales activities. Key Responsibilities Provide general sales administrative assistance to the National VIC Sales Team Schedule meetings, take minutes, and maintain databases Assist with preparing high-quality presentations, reports, and tenders Manage email overflow and correspondence Coordinate and organise internal meetings and special projects Provide administrative support for major accounts Collaborate with the Customer Service Team to streamline sales processes Skills and Experience 3 – 5 years’ experience in Sales Support or as an Executive Assistant Strong written and verbal communication skills Highly organised with a keen eye for detail Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) Ability to work autonomously and manage multiple tasks efficiently Strong time management and prioritisation skills Understanding of marketing platforms, including social media Professional presentation and discretion when handling sensitive information About Our Client Our client is a dynamic and fast-growing organisation committed to excellence in sales and customer service. With a collaborative work culture, they offer a supportive environment where employees can thrive. Their Broadmeadows-based team is known for fostering strong relationships with clients and delivering high-quality service. ***Please note, only successfully shortlisted candidates will be contacted for further discussion. We are not accepting email applications at this stage.***

Sharp & Carter are currently seeking expressions of interest for experienced Administrative Assistance to fill a variety of office-based assignments in the Southeastern suburbs. The ideal candidates will have demonstrated administration/ receptionist or face-to-face customer service experience.    Multiple roles located in Dandenong/ Cranbourne areas. All roles are with exciting reputable brands!    About the role  Are you an experienced Customer Service or Administrative professional who is keen to support a highly driven, collaborative and supportive team? We partner with a number of clients looking for experienced Customer Service and Administrators to join their teams. Best suited to an individual who has a great phone manner, exceptional communication skills, is thoroughly organised in their approach, has exceptional planning experience, and takes pride in their attention to detail and multitasking skills.     Responsibilities  Answering inbound calls  Data entry into CRM Supporting teams with various types of  admin support Diary management, coordinating meetings and schedules for the team  Setting up meeting rooms Assisting with catering  Other ad hoc duties  Skills / Experience  Experience working in a similar Admin/reception/ customer service role is desirable Computer literate - intermediate/advanced - MS office suite particularly Excellent communication skills and customer service skills - verbal and written Ability to work within a high volume, team environment  High degree of attention to detail  Discretion in relation to confidential information  Demonstrated ability to take initiative in problem solving and in exercising judgement  Ability to build rapport and professional relationships  About the client Sharp & Carter finds and attracts the best talent in the market and delivers people-focused solutions for some of Australia’s leading companies. These roles are with successful organisations across Business Support, FMCG, Financial Services, Manufacturing, Retail, Construction & Property.