Business Support Recruitment Agency

The Position An exciting opportunity has become available for an experienced Team Assistant / Coordinator to join a market leading organisation based in Sydney’s West. With a strong reputation for excellence and continued growth, this business is an industry leader that values collaboration, high performance, and innovation. The Role The Team Assistant will play an integral role in supporting a group of Senior Executive Leaders to ensure their days run seamlessly. Working closely with five Directors, you will provide vital administrative coordination and be the go-to person for day-to-day organisational support. Your duties will include but not be limited to: Coordinating diaries across multiple senior stakeholders Arranging domestic travel, accommodation, and itineraries Preparing agendas, correspondence, reports, and presentations Assisting with meeting scheduling, minute taking, and follow-up actions Managing and processing expenses and invoices Providing ad hoc administrative support across the Directors as needed Acting as a key contact point for internal stakeholders, building strong relationships across the business Supporting the wider leadership team with general coordination and administration Skills & Experience The successful candidate will demonstrate: 3–5 years’ experience as a Team Assistant, Coordinator, or Executive Assistant supporting senior leaders A high-energy and proactive approach, with strong organisational skills The ability to prioritise effectively and manage competing deadlines Confidence in building relationships and working across multiple stakeholders Impeccable communication skills and attention to detail Strong proficiency across the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Professionalism, discretion, and the ability to work with pace and presence The Client Sharp & Carter are proud to partner with this highly reputable organisation to appoint a Team Assistant / Coordinator in a permanent full-time position based in Wetherill Park. This is a fantastic opportunity to join a business that continues to go from strength to strength and is known for its supportive, inclusive culture. Our client is seeking a confident, organised, and energetic Team Assistant who can add real value and become an integral part of their leadership support team. How to Apply Sharp & Carter often have a range of business support opportunities available that may not yet be advertised. If you feel this role is of interest, or if you are exploring new career opportunities, we encourage you to apply today or reach out directly to discuss your career aspirations further. For more information about this opportunity, please connect with: Olivia Howard Consultant - NSW Business Support ohoward@sharpandcarter.com.au

Sharp & Carter are recruiting on behalf of an FMCG in Marrickville, known for producing high-quality products stocked in major supermarkets and independent retailers nationwide. With significant year-on-year growth and a collaborative, down-to-earth culture, this business is seeking a Customer Service & Sales Admin Team Leader to help streamline customer operations, support logistics, and lead a small, capable team in a hands-on environment. The Opportunity In this full-time, on-site role, you’ll lead day-to-day customer service operations — including order processing (via phone, email, CRM, and Fresho), logistics coordination, and internal communications between sales, operations, and hauliers. You’ll also help support broader business administration, improve systems and processes, and play a key part in delivering excellent service to customers across the country. Key Responsibilities: Oversee and process 50–200 daily orders across multiple platforms (email, phone, CRM, Fresho) Coordinate with hauliers and internal ops teams to meet strict delivery timeframes Resolve customer queries and follow up on delivery issues Maintain and support CRM usage for the sales team Support system improvements across customer service and order management Train and onboard new team members as the business continues to scale About YouThis role is perfect for someone with a strong background in sales admin or customer service, who enjoys leading by example and thrives in a fast-paced, hands-on environment. You will bring: A proactive mindset and ability to troubleshoot on the fly Excellent verbal and written communication skills Strong attention to detail and comfort working with data The ability to manage multiple priorities calmly and efficiently Experience using CRM systems and/or platforms like Fresho (ideal but not essential) Full Australian working rights What’s on Offer $85K – $90K + Super (depending on experience) Stable, full-time role with – hours are 8:00–4:00 or 8:30–4:30 A collaborative team with a genuinely supportive and friendly culture Easy access to Sydenham Station and the Metro Join a non-corporate, high-growth business where your voice is heard

This is an exciting opportunity for a confident and proactive Executive Assistant to work directly with a driven and entrepreneurial General Manager & Founder. In this pivotal role, you’ll be trusted to manage both professional and personal priorities, ensuring their day runs seamlessly while also supporting the wider team. As the right hand to the Founder, you’ll play a key role in driving efficiency, enabling them to focus on big-picture strategy and growth, while you take care of the detail. This is a full-time permanent role offering exposure to a high-performing property development business with a dynamic team who are passionate about shaping Melbourne’s skyline. Key Responsibilities Provide dedicated support to the General Manager & Founder, including professional and personal assistance Manage and coordinate complex travel arrangements (domestic and international) Organise and oversee events such as client functions, sales conferences, and team offsites (local and overseas) Prepare agendas, take minutes, and manage follow-up actions for internal and external meetings Extensive diary and inbox management  Draft and refine reports, submissions, presentations, and key business documents Manage contracts and assist with compliance documentation Collate and distribute weekly/monthly management reports Act as a key point of contact for stakeholders, ensuring seamless communication Skills & Experience A positive, “can-do” attitude with a solutions-focused mindset Demonstrated ability to excel in a fast-paced, ever-changing environment Strong written skills, with the ability to assist in presentations and social media content Advanced Microsoft Word, PowerPoint, and Excel skills Proficiency with Adobe Acrobat for document editing Highly organised with the ability to juggle multiple priorities Exceptional interpersonal skills and a natural ability to build trusted relationships About the Company Our client is a well-respected Australian property development company headquartered in Melbourne, with an impressive track record of growth and success. Specialising in residential, commercial, industrial, and urban renewal projects, they have been behind some of the city’s most exciting and high-profile developments, including the transformation of a renowned Melbourne CBD precinct. Joining this business means becoming part of a passionate and ambitious team, where your contribution will have a direct impact on both the Founder’s & General Managers success and the broader company’s continued growth. How to Apply Click the link below to submit your application. For a confidential discussion, please contact: Bridgette Meaden bmeaden@sharpandcarter.com.au 0484 381 458

About the Role We are seeking a seasoned Executive Assistant with over 10 years of experience, who demonstrates a mature and professional mindset. This role requires someone with the confidence, judgment, and composure to effectively support the CEO of a prestigious financial services firm, managing complex priorities and sensitive matters with ease and discretion.Responsibilities Manage complex diary and calendar commitments for the CEO Advise the CEO on urgent matters and prepare relevant documentation Prepare board papers and compile meeting packs and presentations for key clients and stakeholders Prioritise and efficiently handle reports, business papers, correspondence (including formatting, binding, dispatch, and proofreading) Organise travel and related arrangements (flights, accommodation, transport, itineraries) Assist with marketing material development and distribution Support event management and function setup Process expenses and manage special projects as assigned by the CEO or Executive Management Skills and Experience 10+ years supporting senior executives, ideally within a C-Suite environment Proven experience as an EA in financial or professional services sectors Demonstrates a mature, professional approach with excellent judgment and discretion Ability to manage sensitive information and high-pressure situations calmly and confidently Strong initiative, loyalty, and self-motivation Excellent written and verbal communication skills Builds effective relationships internally and externally Reliable team player with keen attention to detail Highly organised with excellent planning and time management skills, and adaptable to changing priorities Proficient in Microsoft Office Suite Commitment to ongoing personal and professional development About the ClientWe are partnering with a multi-award-winning, boutique Australian investment manager based in Melbourne’s CBD. This permanent role offers the chance to join a close-knit, friendly team that values professionalism, integrity, and a proactive attitude.To apply, please follow the link below or for a confidential discussion, contact Elise Dawson at edawson@sharpandcarter.com.au or on 0448 353 449.

EA – Group Business Operations ManagerExecutive Leadership | National Operations | Strategic Delivery Melbourne-based (with national scope) Full-time | Senior Executive Role Attractive Salary Package + National Leadership Opportunity About the RoleOur client is seeking a seasoned operations and executive support leader to step into the role of EA – Group Business Operations Manager. This high-impact position supports the CEO in aligning strategy, people, and operations across a growing national organisation.Ideal for a candidate with a strong Executive Assistant background who has progressed into senior operational roles, this role bridges strategy, service delivery, and leadership. You’ll oversee the work of key senior staff – including the Chief of Staff, CFO, and National Operations Manager – and help turn executive vision into operational outcomes.Key Responsibilities Lead, mentor, and integrate senior leaders across operations and executive support. Collaborate directly with the CEO to execute strategic plans and national growth priorities. Drive consistency, compliance, and continuous improvement across business functions. Ensure operational readiness for expansion into new markets and services. Maintain oversight of performance across contracts, service delivery, and people operations. Act as a senior representative for key clients, partners, and stakeholders. Contribute to tenders and large-scale proposals with a focus on operational deliverability. What We’re Looking For 10+ years’ experience in a senior Executive Assistant role, with demonstrated progression into operational and/or executive leadership. Proven ability to manage and align cross-functional teams in a fast-paced, service-based business. Strong leadership and organisational skills, with a hands-on, outcomes-focused approach. Commercial awareness with experience overseeing budgets, reporting, and performance alignment. Background in facilities services, or other service industries is highly regarded. Tertiary qualifications in Business, Management, or related disciplines preferred. Excellent communication and stakeholder engagement skills at all levels. Why Join Our Client Established and Growing National Provider – Be part of a respected, values-led organisation making a real impact across Australia. Unique EA-to-Executive Pathway – This is a rare opportunity for an accomplished EA-turned-operator to step fully into a national leadership role. Strategic Influence – Work directly with the CEO and executive team to drive critical initiatives across the business. Supportive, People-First Culture – Join a leadership team that values trust, integrity, collaboration, and care. Career Progression – Contribute to a national organisation where high performance is recognised and rewarded. Balance & Wellbeing – Enjoy a flexible, positive work environment with a focus on sustainability and support.

We’re on the lookout for a sharp, proactive Receptionist who thrives in a dynamic environment and enjoys taking ownership of admin duties. This full-time, office-based role offers variety and the opportunity to work closely with a respected executive who truly values great support. About the Role This is more than just a front desk position - it’s a pivotal support role that blends reception, executive assistance, and HR admin. Key Responsibilities: Be the face of the business - manage reception and switchboard Greet visitors, organise car park passes, and deliveries Set up meeting rooms Support internal events: socials, catering, kitchen setup Assist with HR admin: onboarding, induction packs, confidential documentation Take meeting minutes, and manage travel bookings Provide overflow support to finance and the broader leadership team About You You’re efficient, organised, and confident working in a fast-paced, high-performing environment. You bring: Exceptional organisation, initiative, and attention to detail Comfort handling confidential information A proactive mindset and a warm, professional presence Full-time availability for office-based work (8:30am-5:00pm Monday - Friday in the inner west)  The Company & Culture Supportive, people-focused leadership that values loyalty, trust, and initiative Strong team culture and internal collaboration Great perks: salary packaging, EAP, and staff discounts via an employee platform If this sounds like the role for you, apply now for immediate consideration!