Business Support Recruitment Agency

Executive Assistant to Retail CEO Location: Melbourne, VICAre you a highly organised and proactive Executive Assistant looking to support a dynamic and fast-paced retail CEO? This is an exciting opportunity to join a high-performing team in a trusted and pivotal role that directly supports the Retail CEO and leadership team across a diverse retail group.About the RoleAs the Executive Assistant to the Retail CEO, you will provide daily high-level executive support, ensuring seamless coordination across internal departments and external stakeholders. You will be the central point of communication, diary management, and event coordination, as well as a key driver in maintaining operational efficiency across the executive team.You will also liaise with senior executives, external partners, and other EAs across the group. Your ability to anticipate needs, handle sensitive information with discretion, and juggle competing priorities will be critical to success in this role.Key Responsibilities Full diary and inbox management for the Retail CEO Coordinating meetings and group calendars across executive and leadership teams Travel management including bookings, itineraries, and accommodation Preparation of reports, agendas, presentations, and board packs Planning and execution of team events, conferences, and leadership offsites Expense and budget reconciliation, including AMEX and monthly cost centre reporting Liaising with internal departments to ensure smooth communication flow Managing leave forms and plans for direct reports Supporting with documentation and internal approvals Ensuring compliance with internal policies and procedures Confidential handling of sensitive business matters Skills & Experience Previous experience supporting C-suite executives or senior leadership Exceptional diary and time management skills Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) Excellent written and verbal communication Ability to work independently and manage competing deadlines High attention to detail and organisational skills Strong interpersonal and relationship-building capabilities Ability to manage confidential information with integrity Demonstrated experience in event coordination and executive-level support Proactive, solutions-focused, and capable of anticipating executive needs Financial acumen in budget tracking and reconciliation is highly desirable What You'll Bring  A strong sense of professionalism, discretion, and reliability An approachable and collaborative nature Passion for working in a people-first organisation A positive, “can-do” attitude and the ability to work at pace An interest in contributing to a values-driven, inclusive workplace Culture & Values   This organisation is built on values of authenticity, optimism, inclusion, honesty, and passion. The team thrives on collaboration, trust, and empowerment, and believes in doing the right thing and being accountable at all levels. You’ll be part of a forward-thinking and supportive leadership environment that values its people, celebrates initiative, and encourages growth. Ready to make a meaningful impact? Apply now and become a trusted right hand to a dynamic retail CEO. Confidentiality is assured for all applicants.

Personal Assistant – Commercial & Industrial Division Location: Melbourne Head Office Work Type: Part-Time An exciting opportunity is available for an experienced and highly organised Personal Assistant to support the General Manager of a leading Commercial & Industrial division. This hands-on role offers the chance to work closely with senior leadership in a business that is making a real impact in its industry. About the company Our client is a well-established and forward-thinking organisation with a strong reputation in the property and development sector. Known for delivering high-quality projects and driving long-term value, they have built a name for themselves through consistency, innovation, and a strong team culture. With modern offices, an energetic and collaborative working environment, and a team that genuinely supports each other - this is a fantastic opportunity for someone who enjoys variety, responsibility, and being part of a high-performing team. Key responsibilities: Provide day-to-day personal and executive support to the General Manager Manage calendars, schedule meetings, organise travel and prepare itineraries Attend meetings, take minutes and follow up on action items Draft correspondence and screen incoming calls Assist with errands and personal tasks as required Reconcile monthly credit card statements Collect and distribute team mail, manage leave requests and schedule reviews Provide general administrative support to the wider team when needed Prepare reports, presentations and documentation Manage internal systems including Salesforce and document tracking Organise internal and external events and functions Assist with processing invoices and coordinating legal documents Provide reception cover and support event-related initiatives when required What we’re looking for: Previous experience as a Personal Assistant or Team Assistant at a senior level Excellent written and verbal communication skills High attention to detail and strong time management Confidence in working with Microsoft Office A proactive attitude and willingness to support the wider team Ability to multitask and prioritise in a busy environment Friendly, approachable and a team player Desirable but not essential: Experience in property development  Familiarity with Adobe Acrobat and InDesign Previous experience planning and managing corporate events This is a great opportunity for someone who enjoys working in a supportive, collaborative environment and is looking for a varied and rewarding role!

About the Role: An exciting opportunity is available for a Bid Coordinator to join a well-established manufacturing organisation based in Mulgrave. In this role, you’ll be responsible for coordinating and preparing bid and tender submissions, managing contract documentation, and supporting the smooth delivery of projects. Working closely with sales, finance, and operations, you’ll play a key part in ensuring compliance, accuracy, and timely submission of all bid-related activities. This is a full-time position, with an immediate start available. Key Responsibilities: Coordinate the end-to-end bid and tender submission process, ensuring deadlines and compliance requirements are met Prepare, format, and review bid documents with a high level of accuracy and attention to detail Maintain and update records in ERP systems (Dynamics 365 highly regarded) Manage contract administration, including invoicing and compliance tracking Liaise with internal stakeholders across sales, finance, and operations to gather input and align bid strategies Track stock movements and order commitments where required to support accurate proposals Skills & Experience: Proven experience in bid/tender coordination (essential) Strong administration, document management, and compliance governance skills Proficiency in Microsoft Office; exposure to Dynamics 365 highly desirable Excellent attention to detail and strong organisational skills Ability to manage multiple priorities and deliver to tight deadlines Strong communication skills with the ability to collaborate effectively across teams Benefits: Companywide bonus scheme and annual leave loading Onsite parking and supportive team environment Opportunities for cross-training and professional development within the business About the Company: Our client is a well-established organisation with a strong presence across Australia and New Zealand. Known for their commitment to quality and service, they offer a collaborative and supportive workplace where accuracy, accountability, and teamwork are highly valued. This is an excellent opportunity to join a respected industry leader and make a real impact in a fast-paced and rewarding role.

Our boutique financial advisory and accounting firm is seeking a professional and organised Client Services Coordinator to join the team. This role will see you working closely with senior stakeholders, coordinating workflow across teams, and ensuring the highest level of client service is maintained. Key Responsibilities Manage workflow across both the accounting and advisory teams, ensuring deadlines are met and team members remain engaged and productive. Track client scheduling, monitor lodgment requirements, and manage ATO deadlines including applying for extensions when required. Coordinate billable work, ensuring accuracy and timeliness in reporting. Prepare and review proposals for client engagements. Liaise confidently with senior stakeholders, both internally and externally. Utilise XPM to manage tasks, deadlines, and reporting. Assist with the preparation and lodgment of ATO submissions. Provide general client service and administrative support as required. About You Previous experience in a similar role within an accounting or professional services firm is essential. Strong knowledge of ATO lodgment processes and compliance requirements. Proficiency in MS Office Suite and XPM (or similar practice management systems). Highly organised, with the ability to manage multiple deadlines and competing priorities. Confident communicator with strong stakeholder management skills. Proactive, solutions-focused, and comfortable working in a fast-paced environment. What's on Offer A pivotal role in a boutique and collaborative professional services firm. The chance to work closely with senior leadership and make a real impact. Variety in your day - spanning workflow management, client services, and team support. Supportive culture with exposure to both accounting and financial advisory services. Be apart of a goal driven firm with professional development plans and investment in your career.  Stunning modern offices, firm wide social events, casual Fridays, barista quality coffee, team lunches.  Free parking 300m walk from office, paid parking right outside the front.  If this role sounds like the role for you please APPLY NOW! 

An exciting opportunity has arisen for a motivated Administration Assistant to join a boutique financial advisory and accounting practice close to home in Camberwell.  This role is ideal for someone who enjoys working in a close-knit, professional team environment and takes pride in delivering high-quality support. Key Responsibilities Collating and preparing client reports with accuracy and attention to detail. Managing client correspondence through DocuSign. Utilising the Microsoft Office Suite, including Excel, Word, and Outlook. Entering data into Xero with precision and efficiency. Scheduling and coordinating meetings for the advisory and accounting teams. Generating and distributing internal reports to support team workflows. Assisting with new client onboarding and documentation. Providing general administrative support across the business as required. About You Previous experience in an administration role, ideally within professional services. Strong proficiency in MS Office, particularly Excel. Familiarity with Xero or similar accounting platforms is advantageous. Excellent organisational skills and the ability to manage multiple priorities. High attention to detail and strong written communication skills. A proactive and team-oriented approach with a willingness to learn. What's on Offer Work within a boutique, supportive, and client-focused firm.  The opportunity to develop your career in a firm that invests in professional development and priorities internal promotions.   Exposure to both financial advisory and accounting services. Social team events, firm lunches, Friday drinks, casual Friday, table tennis competitions, barista style coffee.  Opportunities to grow your skills in a professional services environment. A collaborative and professional team culture. Free parking available 300 meters walk from the firm or paid parking right outside the door.  If this role sounds like it could be the role for you please APPLY NOW! 

Customer Service Representative - Call Centre | Norwest | HybridWe are currently seeking a motivated and resilient Customer Service Representative to join a supportive call centre team in Norwest. This is a fantastic opportunity to step into a corporate environment with excellent training, approachable leaders, and genuine longer-term potential. The Role Working within a close-knit team of four and reporting into an experienced and supportive Customer Service Manager, you will be the first point of contact for customers calling through. You can expect to: Handle approx. 30–40 inbound calls per day Investigate and resolve customer concerns, following clear processes Receive comprehensive training before going live on the phones  Work closely with your team and manager to deliver a high standard of service 3/2 Hybrid Split Update records and prepare correspondence in line with company procedures We’re looking for people who: Have strong customer service or call centre experience Can stay calm, empathetic, and solution-focused under pressure Are polished in communication (written and verbal) with a professional presentation  Thrive in a fast-paced, structured environment Have full Australian working rights  To Apply:If you’re ready to make a difference in a dynamic customer service role, apply now for an ASAP start. We look forward to hearing from you!