An exciting opportunity exists for an experienced Executive Assistant to provide high-level support to a senior People & Culture leader in a dynamic and fast-paced environment. This is a varied and hands-on role suited to someone who thrives on managing competing priorities, is solutions-focused, and enjoys working across a broad remit that includes diary and inbox management, project coordination, event planning, and confidential HR support. Key Responsibilities Provide proactive and professional support to the Group People Executive Manage complex diaries, schedule meetings (internal and external), and coordinate travel arrangements Monitor and manage high-volume inboxes, ensuring timely follow-up and prioritisation Prepare documentation, presentations, reports, and meeting agendas/minutes Maintain and update shared drives, policies, org charts, and internal documentation Coordinate HR administrative processes including onboarding, contracts, and probation tracking Reconcile monthly AMEX statements and assist with budget tracking and invoice approvals Support internal initiatives including service recognition, team events, and community partnerships Liaise with external stakeholders and consultants as required Ensure compliance with company policies, procedures, and relevant regulatory standards About You Proven experience as an Executive Assistant or Team Coordinator supporting senior leaders Background in HR, people & culture, or professional services highly regarded Strong organisational skills with the ability to manage multiple deadlines and priorities High attention to detail, confidentiality, and discretion in handling sensitive matters Excellent communication and interpersonal skills Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint Experience with SharePoint, Microsoft Teams, and expense systems (e.g., Concur or similar) advantageous A proactive mindset with a genuine interest in HR and business operations What’s on Offer A varied and rewarding EA role supporting a key leader in the People & Culture team Exposure to meaningful people and community initiatives Collaborative and supportive team environment Hybrid working arrangements available Staff discounts and corporate benefits

Executive Assistant – Investment Coordination  Full-Time | Complex, High-Visibility Role We are seeking a proactive, highly organised Executive Assistant to support a high-performing Investment team within a large, listed corporate environment. This is a broad, business-critical role that goes well beyond traditional EA responsibilities. You will be the central point of coordination for executive-level meetings, board-related activities, and team administration across a significant national asset portfolio. Key Responsibilities Executive and Stakeholder Support Manage complex calendars and coordinate meetings involving internal stakeholders and external partners Liaise with senior leaders, executive assistants, and board-level contacts to manage scheduling and logistics Monitor a shared team inbox, triaging requests and communications appropriately Board and Meeting Coordination Coordinate regular and ad hoc meetings, internal governance meetings, and board site tours Prepare and distribute agendas, minutes, and action items Support the creation of high-quality documents and presentations for senior stakeholders Administration and Systems Oversight Manage access and content updates for the portal (SharePoint-based) Oversee expense processing and supplier invoices Assist with the preparation and coordination of showcases and key team events What We’re Looking For Demonstrated experience as an Executive Assistant, preferably within a listed or corporate environment Proven ability to manage complex scheduling, stakeholder communication, and high-quality document preparation Strong attention to detail and professional presentation standards Confident working across all levels of an organisation, including board members and external partners Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, PDF tools) Experience with SharePoint or Diligent is advantageous A proactive, solutions-focused mindset and strong organisational skills are essential Why Join? Be a key player in a high-performing team, supporting strategic partnerships and governance activity Enjoy variety and visibility in a role that touches multiple parts of the business Permanent position in a collaborative and respected corporate environment, based in Melbourne

Executive Assistant to Managing Director (Temp-to-Perm Opportunity) Location: Melbourne, VIC Work Type: Full time – Initial contract with view to permanency Are you a highly skilled Executive Assistant looking to step into a role that combines purpose, pace and the potential to go permanent? This is an exciting temp-to-perm opportunity to support a dynamic and values-driven Managing Director in a high-profile, fast-moving organisation that is part of a global network. If you're available immediately or at short notice, and ready to showcase your strengths in a leadership-level support role, this could be your next career move. About the Role   In this key support role, you’ll work closely with the Managing Director to enable focus on strategic priorities, manage a dynamic calendar, coordinate executive-level communications, and help foster a high-performing and collaborative team culture. This role begins on a contract basis, with the strong potential to transition to permanent for the right person. Key Responsibilities Provide high-level executive support, including complex diary and email management, domestic and international travel, and confidential administration Manage the MD’s calendar of meetings, priorities and events across multiple time zones Prepare agendas, minutes, reports, presentations, and internal communications Coordinate leadership offsites, team events, recognition programs and workshops Build strong relationships with internal and external stakeholders, including senior executives Support financial processes such as invoice approvals and expense management Contribute to business improvement initiatives and operational excellence Act as a key member of the wider EA team, participating in shared events and best practice Handle sensitive matters with professionalism, discretion and a proactive mindset About You Minimum 10 years’ experience supporting C-suite executives in complex or fast-paced organisations A highly organised, calm and confident professional with a collaborative mindset Able to manage competing priorities and adapt quickly to shifting needs Excellent written and verbal communication skills with high attention to detail Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint, Excel and Teams Available for an immediate start or within short notice Looking for a long-term opportunity and open to a permanent transition Why This Role Stands Out Immediate start with temp-to-perm pathway Work with an inspiring and supportive senior leader Join a values-led, purpose-driven organisation with national and global reach Contribute to a positive, engaged and high-performing culture Strong EA network and collaboration opportunities Competitive daily rate and permanent package potential