We are currently seeking an experienced Administration Assistant on behalf of a professional services firm based in Clayton. This is an excellent opportunity for a motivated individual to join a collaborative team environment and contribute to the smooth day-to-day operations of the business. The role offers variety, responsibility, and the chance to further develop your administrative skill set within a supportive and fast-paced environment.
Key Responsibilities:
- Manage a shared inbox and respond to incoming enquiries in a timely manner
- Maintain and update client records, including onboarding new clients and conducting identity checks
- Assist with invoicing and follow up on outstanding payments
- Prepare and collate documentation for signing and lodgement
- Coordinate meetings and manage calendars
- Provide reception support when required, including answering calls and greeting visitors
- Perform general administrative and ad hoc duties as needed
About You:
- Minimum 4 years’ experience in an administrative role within a professional services environment (accounting experience highly regarded)
- Strong attention to detail and accuracy
- Excellent communication skills, both written and verbal
- Proficiency in the Microsoft Office Suite
- Highly organised with the ability to prioritise and meet deadlines
- Self-motivated with a proactive approach to work
- Able to work both independently and as part of a team
- Professional, trustworthy, and able to handle confidential information with discretion
- Experience with accounting software such as MYOB AE
About The Company:
Our client is a well-established professional services firm based in Clayton, known for delivering high-quality services to a diverse client base. With a strong reputation in the industry, they pride themselves on their collaborative team culture, attention to detail, and commitment to client outcomes.
