Executive Assistant

Job title : Executive Assistant
Location : Melbourne
Job type : Permanent or Full Time
Salary : $120,000 package
Contact name : Bridgette Meaden
Contact email : bmeaden@sharpandcarter.com.au
Job reference : 1450672
 About the role 

This is an excellent opportunity for an experienced Executive Assistant to join a unique and progressive organisation based in Docklands (close to Southern Cross Station). This role will be reporting to the Executive General Manager of Operations and is set up to be a true linchpin for Operations Team. 

The ideal person will have the ability to forward plan and have previous experience operating in environments where they are heavily relied upon to undertake a multitude of tasks.


The purpose of this position is to provide high level administrative support to the EGM and their team. 

Being the Executive Assistant your tasks will include:
  • Administrative Support - assist in the preparation of reports, presentations and correspondence and support Division personnel in project activities.
  • Correspondence Management - Screen internal and external liaison/approaches to the EGM, including managing emails, highlighting issues for attention, registering all correspondence and drafting responses at the EGMs request. 
  • Travel & Diary Management - Organising travel and itineraries and effectively manage the EGMs diary and arrange a daily schedule.
  • Finance Management - Monitor and process expense claims and credit card reports.
  • Meeting & Event Management - Organise events, seminars and meetings.
  • Project Management - Undertake project work / activities for the managers.
Skills and Experience
  • Experience working in a similar position 
  • Ability to prioritize and stay one step ahead
  • Strong communication skills both written and verbal
  • Overall great team player
  • High degree of attention to detail
  • Excellent planning and organisation skills while being extremely flexible
  • Excellent time management skills
About the client

Based in Docklands, our client is a well-established organisation, one of Australia's largest logistics businesses. In this role you will work alongside a well established and thriving team within a recession proof business. A role that offers long term job security and progression. 

To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458