Executive Assistant

Job title : Executive Assistant
Location : Melbourne
Job type : Part Time
Contact name : Zoe
Contact email : zraphael@sharpandcarter.com.au
Job reference : 1490739
About the role 

This is a fantastic opportunity for an experienced and passionate Executive Assistant to support the Managing Director of a well known consultancy firm. This is an exciting permanent part-time Executive Assistant role where the successful applicant will have the ability to work closely with the Executive team and help influence business outcomes. 
Supporting the Managing Director, your role will include, but not be limited to the following duties;
  • Extensive diary, email and calendar management 
  • Screening telephone calls for the Managing Director
  • Board support; arrange, attend and minute monthly Board and ELT meetings; prepare, collate and distribute papers and arrange catering, follow up action items
  • Arrange and attend bi-annual ELT strategic workshops 
  • Arrange monthly director meetings
  • Assist in the planning and execution of company events, including meetings, conferences, and regular social gatherings.
  • Maintain e-filing and expense reconciliation
  • Always maintain professionalism and strict confidentiality
  • Chair and attend WHS meetings, minute and follow up action items
  • Any ad hoc administration duties

Skills and Experience
  • Extensive experience as an Executive Assistant supporting a Managing Director or C-Suite leader
  • Ability to work well within a team or autonomously, can manage competing deadlines
  • Ability to prioritise and stay one step ahead
  • Display initiative, confidentiality, loyalty, and the capacity/desire to achieve and work with minimal supervision
  • Strong communication skills both written and verbal
  • Ability to build effective relationships both internally and externally 
  • High degree of attention to detail
  • Excellent planning and organisation skills while being extremely flexible
  • Strong technically in the Microsoft Office Suite
  • Excellent time management skills
About the client
We are delighted to be partnering with one of Australia's largest privately run project consultancy firms. Based in Melbourne's CBD, this is a permanent part time role that requires an individual that will bring a "can do" attitude to a supportive and friendly team.
To apply please follow the link below or for a confidential discussion please email zraphael@sharpandcarter.com.au or phone Zoe on 0401 265 388.