Executive Assistant

Job title : Executive Assistant
Location : Melbourne, Melbourne, Victoria
Salary : Attractive salary package + discretionary bonus
Contact name : Elise Dawson
Contact email : edawson@sharpandcarter.com.au
Job reference : 1138562
About the role 

This is a fantastic opportunity for an experienced and professional Executive Assistant to support the CEO of a prestigious and reputable Financial services firm in a challenging and rewarding role. This is a diverse role requiring the successful candidate to possess a business mindset that allows them to influence outcomes and make independent decisions.
Supporting the CEO your role would involve:
  • Complex diary and calendar management 
  • Advising the CEO of matters requiring personal attention, with associated deadlines, and preparing relevant documentation
  • Screening telephone calls
  • Preparing board papers
  • Compilation of meeting packs and presentations for key clients and stakeholders
  • Prioritising and ensuring that reports, business papers and correspondence are dealt with efficiently and promptly (formatting, binding, dispatch and proof reading)
  • Organising travel and other related arrangements (flights, accommodation, transport and itineraries)
  • Assisting in the development and distribution of marketing and promotional material
  • Website and social media management of LinkedIn, Facebook and Twitter pages and collating relevant content
  • Assisting with event management and function setup
  • Processing of purchase orders, invoices, expense claims and reconciliations for payment, adhering to our expense policies and procedures
  • Facilitate the onboarding and induction process for new starters within the team
  • Opportunity to develop leadership skills and oversee the Receptionist
  • Carrying out special projects as allocated by the CEO and/or Executive Management
Skills and Experience
  • Experience supporting a C-Suite Executive is advantageous 
  • Ability to prioritise and stay one step ahead
  • Display initiative, confidentiality, loyalty, and the capacity/desire to achieve and work with minimal supervision
  • Strong communication skills both written and verbal
  • Ability to build effective relationships both internally and externally and play an integral role in the wider EA community
  • Overall great team player
  • High degree of attention to detail
  • Excellent planning and organisation skills while being extremely flexible
  • Strong technically in the Microsoft Office Suite
  • Understanding of MailChimp
  • Understanding of WordPress and In-Design
  • Understanding of social media platforms; LinkedIn, Facebook, and Twitter
  • Excellent time management skills
  • Ability to own your own development and dedicate time to upskill
  • Highly organised and able to prioritise tasks effectively
About the client
We are delighted to be partnering with Prime Value Asset Management, a multi-award winning, boutique Australian investment manager with an impressive history of building wealth with investors since 1998 to recruit the Executive Assistant to support the CEO. Together with sister company Shakespeare Property Group, Prime Value Asset Management now manage in excess of $2.0 billion across asset classes including income securities, equities, property, and alternative assets. This is a permanent role that requires an individual that will bring a "can do" attitude to a tight-knit and friendly team.
To apply please follow the link below or for a confidential discussion please phone Elise Dawson on 0448 353 449.